Administrative Manager jobs in Green Bay, WI

SALARY: $17.39/Hr (NEGOTIABLE)
(Employees will receive 5% below the negotiated pay rate during their probationary status.)
Non-Exempt

POSITION SUMMARY:
Performs a variety of administrative and staff support duties for the Tribal Action Plan, which requires a range of skills and knowledge of organizational policies and procedures. The ideal candidate will possess excellent clerical skills, organizational skills, present a professional appearance, attitude, and demeanor in all situations particularly in those dealing with the general public. Maintain confidentiality of all privileged information. Continuation of this position is contingent upon funding allocations.

DUTIES AND RESPONSIBILITIES:
1. Answer and screen telephone calls, take and relay accurate messages, greet visitors and direct them to the
appropriate office or staff personnel with courtesy and respect.
2. Perform basic administrative tasks including accurately typing memos, correspondence, reports, forms, notes and other documents as required.
3. Monitor and track departmental budgets, prepares reports and other related documents as required.
4. Assist management with the following: short term planning, implementing department standard operating procedure, process accounts payable and receivables.
5. Schedule department events and activities manage meeting calendar.
6. Schedule, organize and coordinate meetings for supervisor as directed. Attend meetings and take notes.
7. Conduct research to resolve operational questions or issues.
8. Coordinate and maintain travel arrangements, documents, and information as necessary.
9. Maintain inventory, to include, repairs, order department supplies/equipment, and computers as needed.
10. Contribute to a team effort and accomplish related results as required.
11. Adhere to all Tribal Personnel Policies and Procedures, Tribal Standard Operating Procedures, and Area and Program Strategic Plans and Policies.
12. The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position. The duties and responsibilities will be subject to change based on organizational needs and/or deemed necessary by the supervisor.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:
1. Frequently sit, walk, reach with hands and arms, talk and hear.
2. Occasionally stand, stoop, kneel, crouch, crawl and lift/move up to twenty-five (25) pounds.
3. A Tuberculosis (TB) Screening and/or 2 step TB Skin Test is required within thirty (30) days of employment and annually thereafter as required.

STANDARD QUALIFICATIONS:
1. Knowledge of records management and basic accounting procedures.
2. Skill in operating various word-processing, spreadsheets, and database software programs in a Windows environment.
3. Skill in monitoring budgets and processing accounts payable/receivable.
4. Ability to operate standard office software and equipment such as desktop/mobile device, phone, copier, and printer.
5. Ability to develop and maintain professional relationships with a variety of individuals and groups in a complex, multicultural environment.
6. Ability to represent the organization in a professional manner, building respect and confidence.
7. Ability to write clear and concise reports, memoranda, directives, and letters.
8. Ability to carry about instructions furnished in verbal and written format.
9. Ability to work independently with minimal supervision.
10. Ability to handle multiple tasks and meet deadlines.
11. Ability to demonstrate objectivity and continually seek improvement and results.
12. Must adhere to strict confidentiality in all matters. (Must sign a confidentiality statement prior to employment.)
13. Must be willing and able to obtain additional education and training.
14. Must pass a pre-employment drug screening. Must adhere to the Nation’s Drug and Alcohol-Free Workplace Policy during the course of employment.
15. Must pass a background security check with the Oneida Nation in order to meet the Employment Eligibility
Requirements, Tribal/State Compact and/or Oneida Nation Gaming Ordinance as they pertain to the position. A temporary license or Gaming License issued by the Oneida Gaming Commission is required as a condition of employment and continuing employment within the Oneida Nation’s Gaming Division.
16. A valid driver’s license or occupational driver’s license, reliable transportation, and insurance are required. Must obtain a Wisconsin driver’s license or occupational driver’s license within thirty (30) days of employment if applicant has an out-of-state driver’s license. Must be authorized as eligible to operate a Personal vehicle under the Oneida Nation’s Vehicle Driver Certification and Fleet Management Law prior to actual start date. Must maintain driver’s eligibility as a condition of employment.

PREFERRED QUALIFICATIONS:
Applicants please clearly state on the application/resume if you meet these qualifications.
1. Two (2) years of administrative experience is preferred.

MINIMUM QUALIFICATIONS:
Applicants please clearly state how you meet these qualifications on the application/resume.
1. High School Diploma, HSED Diploma or GED Certification; applicants age fifty (50) and older are exempt from this requirement
2. One (1) year administrative experience.

ITEMS TO BE SUBMITTED:
1. Must provide a copy of diploma/degree, license, or certification upon employment.