Administrative Services Director jobs in Rapid City, SD

Administrative Assistant to the Executive Director of Human Resources

Department: Human Resources
Supervisor: ED Director of HR
Status: Full-Time
Classification: Non-Exempt

Mission

The mission of Red Cloud Indian School (RCIS), a Catholic institution administered by the Jesuits and the
Lakota people, is to develop and grow as a vibrant Church, through an education of the mind and spirit
that promotes the values of the Lakota Culture. RCIS is a multi- faceted organization that includes two
elementary schools, a high school, the Heritage Center Museum, and six Catholic parishes on Pine Ridge
Indian Reservation in South Dakota. By integrating Lakota culture with spiritual beliefs and practices

from the Lakota and Catholic traditions, RCIS aims to educate the hearts and minds of its students,
creating leaders of tomorrow with competence, conscience, and compassion.

Position Summary:
Under the leadership of the Executive Director of Human Resources, the Administrative
Assistant will perform administrative and clerical duties associated with the Human
Resources Department and Receptionist for the Red Cloud School Organization.

Responsibilities and Duties:
A. Essential Duties
1. Process and post new job openings for Red Cloud School through media worksheets
2. Provides public relations for the HR department by ensuring all job information is

accurate and available at all times, e.g. applications, bulletins, job board and
notifications posted.

3. Work collaboratively with all departments to ensure all new hires are processed
through the Red Cloud School system for orientation into the organization.

4. Conduct fingerprinting and process prints for criminal background checks.
5. Ensure all background checks have internal control signatures on review.
6. Ensure all background check dates meet the 5 year renewal cycle.
7. Research and print annually; Sex offender registries for all staff, volunteers or

contractors.
8. Make copies of all required hire documents.
9. Prepare and process digital purchase orders through the blackbaud online system.
10. Ensures adequate stock of supplies for the new hire process and is prepared to

onboard all new hires.

Red Cloud School

100 Mission Drive~Pine Ridge~S.D. 5777

11. Maintains and updates digital and hard copy personnel files for all employees under
the supervision of the Executive Director of HR.

12. Perform, prepare or create letters, spreadsheets, and other documents as needed by
the ED of Human Resources.

13. Oversees quarterly Employee Morale Boosters and the Annual Staff banquet
including the Staff Banquet Committee.

14. Other duties as assigned by the ED of Human Resources.

Receptionist Duties and Responsibilities for Red Cloud School:
1. Present yourself in a professional manner.
2. Ensures all calls and messages are answered and routed to the appropriate

department in a prompt and courteous manner.
3. Handle the daily mail distribution in a secure and prompt manner. Assure that all

USPS mail is postmarked and ready for distribution.
4. Direct the public/visitors to the appropriate department in a courteous manner.
5. Listen and be responsive with handling all visitors.
6. Miscellaneous duties may be assigned.

Position Specifications:
A. Qualifications:

1. Excellent computer knowledge and skills with office programs, software and
office machinery.

2. Excellent people and communication skills. Customer service oriented.
3. Team worker
4. Self-motivated
5. Be very dependable and courteous.
6. Have the ability to organize, prioritize and multitask.
7. Have good business and math skills.
8. Prior office and receptionist experience is required.
9. An associate degree in Administrative Support is preferred but not required.
10. Strong work ethic; consistent, regular and punctual attendance record.
11. Exceptional time management and organizational skills.
12. Strong communication and interpersonal skills.
13. Highly flexible and dependable.
14. Have a valid driver’s license.

2.

Physical Requirements:
Ability to sit at a desk and use a personal computer, telephone and other office
equipment-85% of the time, walking 10% of the time, bending at the waist and lifting less
than 5 lbs-3% of the time, bending at the waist and lifting 5-15lbs. 2% of the work time.

To Apply:
Send completed application and resume to:
Brenda Bad Heart Bull, ED of Human Resources
Mahpiya Luta/Red Cloud
100 Mission Drive
Pine Ridge, SD 5777brendabadheartbull@redcloudschool.org

3.