POSITION DESCRIPTION
The City of Rochester invites applications for the position of :
Administrative Assistant II - Fire Nature of Work
The Administrative Assistant II performs moderately complex clerical support work that requires knowledge of laws and regulations affecting departmental operations.
Typical duties include, but are not limited to : performing routine accounting or payroll tasks; entering and manipulating data in computerized systems;
maintaining a records retention system for the department; and providing administrative support to Fire Administration and the Fire Marshal's Office.
The Administrative Assistant II also performs receptionist duties and is an important first point of contact for the department for in-person, electronic, and phone customers on a regular basis.
The person is responsible for promoting an overall positive customer service experience for Fire Department.Starting salary is $28.
27 per hour with advancement to $35.51 per hour.
To have your application considered in the first round of reviews, please apply before May 15th, 2024. The City of Rochester is committed to a community where all members feel a sense of belonging.
We commit to recognizing the diversity of our community members, listening to ALL voices and providing equitable services to create an inclusive place to live, play and work.
We believe EQUITY should be at the center of all our work. We strive to represent our community in our teammates, as we know that diverse and inclusive teams are more innovative, and have an empowering impact on the work, progress and culture of our community.
It takes us all working together
DUTIES AND RESPONSIBILITIES
The work below is representative of the scope of work performed within this job classification. Individual job duties will vary based on work assignment or location.
Perform cost recovery and accounting functions for the Fire Department.
Serve as Payroll Liaison. Review daily roster for errors and omissions. Assist teammates with timecard preparations in appropriate timekeeping system (AS400, First Due, Kronos, etc.
process FLSA reports and payment, respond to teammate questions regarding payroll, and work with Finance and Human Resources teammates on biweekly payroll.
ESSENTIAL FUNCTIONS
MINIMUM QUALIFICATIONS
Education and Experience
An Associate's degree from an accredited program in business, accounting, administrative support or closely related field AND two (2) years of full-time employment experience
A high school diploma AND five (5) years of full-time employment experience
If this work interests you but you are unsure if you meet all the job requirements listed above, please apply anyway! Your experience is likely more applicable to the role than you think, and the City is interested in candidates who can bring not only technical expertise but a variety of lived experience to the team.
POSITION COMPETENCIES
Customer Focus : Building strong customer relationships and delivering customer-centric solutions.
Interpersonal Savvy : Relating openly and comfortably with diverse groups of people.
Demonstrates Self-Awareness : Using a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses.
Optimizes Work Processes : Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.
Tech Savvy : Anticipating and adopting innovations in business-building digital and technology applications.
Ensures Accountability : Holding self and others accountable to meet commitments.
ADDITIONAL INFORMATION
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of : office practices and procedures; accounting practices and procedures; payroll processing; data entry operations, applications, and software including all Microsoft Office programs.
Skill in : communicating with customers through various mediums; handling cash transactions; the use of standard office equipment;
providing excellent customer service in a professional manner; and effectively interacting with teammates, departments, management, outside agencies and the general public.
apply accounting concepts and perform varied mathematical calculations rapidly and accurately;; and maintain confidentiality.
PHYSICAL AND ENVIRONMENTAL CRITERIA
In compliance with the Americans with Disabilities Act, the following represents the physical and environmental demands for this position.
The employee must be able to perform the essential functions with or without accommodation.
In consideration of the overall amount of physical effort required to perform this position, the work is best described as Sedentary Work : Exerting up to 10 pounds of force occasionally and / or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Physical demands that may be required continuously (2 / 3 or more of the time), frequently (1 / 3 to 2 / 3 of the time), and occasionally (up to 1 / 3 of the time) are noted below :
Continuous demands : sitting, fine dexterity.
Frequent demands : standing, walking, reaching, and handling.
Occasional demands : lifting, carrying, pushing / pulling, kneeling, crouching, crawling, bending, twisting, climbing, balancing, and foot controls.
Sensory requirements necessary in the performance of the essential functions of this position include : sight, hearing, touch.
Last updated : 2024-05-04
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