Administrative Support Associate jobs in Aladdin, WY

Manlove Brain and Body Health is seeking to hire a full-time Administrative Support Associate for our Business and Human Relations department. The Associate reports to the Business manager and works on-site at our Rapid City business office.

Attributes of the successful candidate include:

• A strong sense of integrity; confidentiality, dependability, responsibility, trustworthiness and is a self-starter. The position will require the Associate to be exposed to, handle and maintain confidential information regarding the business, employees, and its patients.

Other characteristics and skills that the prospective employee should possess:

• Exceptional Organizational skills
• Exceptional attention to Detail
• Ability to follow instructions
• Self-motivated and requiring little direction
• Ability to schedule, anticipate and prepare for upcoming events/tasks
• Accurate data entry
• Strong written and verbal communication skills- including spelling, punctuation, and grammar
• Strong math computation skills
• Willingness to learn and accept constructive coaching
• Technology friendly
• Thrive in a position that is constantly presenting new opportunities, challenges, and responsibilities. This position will need to be adaptable and accept other duties as assigned
• Team player who is optimistic and friendly

Primary duties:

• Supports the leadership team of the organization in the day-to-day management of the organization.
• Assists leadership with appointments, scheduling, meetings, and other calendar related events.
• Assists the business manager with bookkeeping and accounting functions, including data and journal entry, reconciliation, payroll and benefits management, accounts payable, general ledger, and monthly financial statement preparation.
• Assists with most purchasing tasks for the office and other departments.
• Writes and distributes emails, correspondence, memos, letters, faxes and forms where directed by leadership.
• Attends meetings as directed.
• Maintains electronic and paper filing systems for documents and reports as directed.
• Assists in the maintenance of office policies and procedures.
• May answer and direct phone calls for the administrative leadership team.

Hours: 8 a.m. -5 p.m. Monday through Friday

Requirements:

• Accounting and bookkeeping knowledge and experience
• Experience with QuickBooks Accounting software helpful
• Computer knowledge and experience with Office 365 specifically: Outlook, Excel, Word, Teams, Calendar
• 10 key
• Multi line phone
• Associate’s Degree or higher or certification

Preferences:

• Work experience in the medical field
• EMR Experience
• O-365 applications: SharePoint, PowerPoint, OneDrive
• Medical Financial or Business Office Experience
• Billing and coding experience
• Ability to adjust work schedule before or after regular hours

Benefits:

• Employee’s Health Insurance paid at 50%
• Dental and Supplemental Insurance available for purchase
• Employer match 3 % to contribution IRA
• Sick Leave
• Paid Vacation

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday
• No nights
• No weekends

Experience:

• Medical Office: 1 year (Preferred)

Work Location: In person