Admitting Clerk jobs in Rapid City, SD

We Are :

Fermilab is America’s premier laboratory for particle physics and accelerator research, funded by the U.S. Department of Energy.

We support discovery science experiments in Illinois and at locations around the world, including deep underground mines in South Dakota and Canada, mountaintops in Arizona and Chile, CERN in Europe and the South Pole.

We are strategic risk takers, innovators, and collaborators. We are engineers, scientists, technicians, administrative professionals.

We are over 2,000 employees advancing knowledge for the benefit of humankind. Fermilab has been at the forefront of particle physics for more than 40 years.

We collect and analyze the data from those experiments with some of the most powerful computers in the world. We conduct this research on a 6,800-acre prairie, 35 miles outside Chicago, a treasure that has been designated a National Environmental Research Park.

YOU WILL :

Prepare and review receiving documents to ensure data uploads to the warehouse management system and other relevant databases are accurate.

Run reports as necessary.

Maintain Excel spreadsheets for a variety of uses including uploading to multiple tracking / inventory databases.

Answer inquiries concerning received materials, provide customer assistance to international and national stakeholders.

Verify goods received per vendor's packing slip information and compares to purchase order or materials delivery list provided by Consortia.

Report any discrepancies to higher level.

Manage documentation and departmental process for received damaged goods.

Investigate and resolve shipping and receiving discrepancies which requires familiarity with multiple software programs.

Interact and maintain customer relations with contractors managing the warehouse, laydown yard, and trucking contract.

Accompany Fermilab staff and visiting members to off-site staging locations to inspect their project materials / building components to ensure quality for installation.

Utilize existing shipping instruction manual to advise visiting members on material preparation, packaging, and markings / labels appropriate for shipping.

Provide oversight and coordination of transportation services (trucking) from offsite storage to SURF.

Coordinate logistic supplies from offsite storage to the SURF underground project site, working with installation teams to ensure adequate logistics planning.

Perform physical inventory of items stored in warehouse / laydown yard as necessary.

Conduct verification audits of capital equipment and sensitive items inventories.

Abide by and is responsible for performing all duties in accordance with all environmental, health and safety regulations and practices pertinent to this position.

Other duties as assigned.

Minimum Required Education and Experience : High School Diploma or equivalent; Associate degree with a discipline in Business Administration preferred, but not required.

Minimum of 1 year(s) of experience in an administrative, logistics, or inventory management environment.

Applicable Knowledge, Skills and Abilities Required :

Proficiency in Microsoft Office Suite required. Must have a valid state driver’s license. Requires occasional local travel and may require travel to Fermilab, located in Batavia, Illinois.

Advanced skill in Microsoft Excel and familiarity with 3PL and / or Oracle software is desired.

Job descriptions are a general statement of duties and responsibilities. The Laboratory may change the job duties and responsibilities at any time.

The compensation department compares job descriptions to similar positions inside and outside the Laboratory to determine pay ranges.

Fermilab is an Equal Opportunity Employer and believes a diverse and inclusive environment based on mutual respect is essential to our mission.

Fermilab is committed to recruiting and developing the most hardworking people and does not discriminate in employment on the basis of race, ethnicity, color, religion, age, sex, gender identity or expression, sexual orientation, military / veteran status, country of birth, geography / postal code, disability, marital status, parental or gestational status, or other non-merit factor.

Last updated : 2024-04-07