AP Coordinator jobs in the United States

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Operations Coordinator
  • AP Professionals
  • Rochester, NY FULL_TIME
  • DESCRIPTION

    AP Professionals is partnering with a local company looking for an Operations Coordinator. The Operations Coordinator will play a vital role in supporting the operations team to ensure the smooth and efficient functioning of the company. Your duties will include bookkeeping, inventory management assistance, data entry, and documentation. The ideal candidate is proactive, highly organized, detail-oriented and excels at multitasking.


    RESPONSIBILITIES

    Basic Bookkeeping:

    • Maintain accurate financial records using QuickBooks.
    • Track expenses, invoices, and receipts.
    • Prepare financial reports and summaries for management review.
    • Assist with budgeting and financial forecasting processes.

    Accounts Payable and Receivable:

    • Process incoming and outgoing payments promptly and accurately.
    • Create and send invoices to clients as needed.
    • Monitor accounts receivable and follow up on overdue payments.

    Administrative Support:

    • Answer phones, direct calls, and take messages.
    • Manage incoming and outgoing correspondence.

    Procurement:

    • Assist in inventory oversight and ensure adequate stock levels to meet operational needs.
    • Conduct regular inventory audits and reconcile discrepancies with the team.
    • Assist with procurement activities, including obtaining quotes and placing orders.
    • Coordinate with suppliers to ensure timely delivery.

    Project Management:

    • Coordinate project schedules, tasks, and deadlines.
    • Track project progress and report updates to relevant stakeholders.
    • Facilitate communication and collaboration among project team members.
    • Identify and address any issues or obstacles to project success.

    Analytics:

    • Collect, analyze, and interpret operational data to identify trends and areas for improvement.
    • Assist in developing and implementing strategies to enhance operational efficiency based on data insights.

    Data Entry and Documentation:

    • Input data accurately into databases or spreadsheets.
    • Maintain organized records and documentation related to operations activities.
    • Update and maintain operational documentation, including standard operating procedures (SOPs) and workflow diagrams.
    • Ensure compliance with regulatory requirements by organizing and updating necessary documentation.


    EDUCATION

    • Bachelor's degree in accounting, finance, business administration, or a related field preferred.


    EXPERIENCE

    • Experience in project management and documentation preferred.


    KNOWLEDGE, SKILLS, ABILITIES, AND OTHER CHARACTERISTICS

    • Proficiency in QuickBooks and Microsoft Office Suite.
    • Strong understanding of basic bookkeeping principles and practices.
    • Excellent organizational and time-management skills.
    • Ability to prioritize tasks and manage multiple deadlines effectively.
    • Exceptional attention to detail and accuracy.
    • Excellent communication and interpersonal skills.
    • Familiarity with procurement processes and basic HR functions is a plus.

  • 2 Days Ago

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Warehouse Coordinator
  • A.P. Moller - Maersk
  • Rockford, IL FULL_TIME
  • The purpose of the Air Warehouse Specialist is to assist in the daily operations of the HUB Warehouse with direct involvement in efficient and effective handling of all cargo moving through the HUB.Ke...
  • 17 Days Ago

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HR Coordinator
  • AP Recruiters & Associates
  • Tampa, FL FULL_TIME
  • Indefinite W2 Contract, Onsite , Tampa, FL 33619SummaryWe are looking for an experienced HR Specialist to join our team at our plant in Tampa, FL. You’ll be part of a great team who thrives on partner...
  • 2 Days Ago

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Accounting Coordinator
  • AP Electric & Generators LLC
  • Pleasant Prairie, WI FULL_TIME
  • Benefits: 401(k) matching Bonus based on performance Competitive salary Health insurance Main Job Tasks and Responsibilities Assist in checking, sorting and verifying source documents (mail and on-lin...
  • 18 Days Ago

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Customer Support Coordinator, Hybrid
  • AP Recruiters & Associates
  • Kansas, MO FULL_TIME
  • Customer Support CoordinatorHybridKansas City, MissouriW2 contract 6 - 12 monthsCombined Key ActivitiesProvides accurate, professional, and timely customer service/support to a variety of internal and...
  • 16 Days Ago

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Virginia Attorney - Creditors Rights/Plaintiff
  • AP
  • Manassas, VA FULL_TIME
  • For over 20 years, Andreu & Palma has represented some of the largest financial institutions in the USA. Due to our success, we are boosting our efforts in Virginia. We are ramping up for an all-time ...
  • 1 Month Ago

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Controller
  • Landon School
  • Bethesda, MD
  • Job Type Full-time Description CONTORLLER If you are eager to make a meaningful impact, find fulfillment in your work, a...
  • 7/20/2024 12:00:00 AM

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Assistant Controller
  • Len The Plumber
  • Columbia, MD
  • ASSISTANT CONTROLLER - Baltimore MD LEN THE PLUMBER HEATING & AIR - Join our growing Finance Team! Please apply today, i...
  • 7/20/2024 12:00:00 AM

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Accounts Payable Lead
  • Virginia Hospital Center
  • Arlington, VA
  • Accounts Payable Lead Job Description Purpose & Scope: The Accounts Payable Lead manages and coordinates daily accounts ...
  • 7/19/2024 12:00:00 AM

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Controller
  • The Kostelic Agency
  • Washington, DC
  • Job Title: Controller Location: Washington, D.C. Compensation: Up to $165K base + bonus The Kostelic Agency, in partners...
  • 7/18/2024 12:00:00 AM

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Senior Accounting Specialist - 24088
  • World Wildlife Fund
  • Washington, DC
  • Overview: World Wildlife Fund (WWF), one of the worlds leading conservation organizations, seeks a Senior Accounting Spe...
  • 7/18/2024 12:00:00 AM

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Senior Subsidiary Accountant - EnergyHub
  • Alarm.com
  • Vienna, VA
  • Senior Subsidiary Accountant - EnergyHub POSITION OVERVIEW Alarm.com (ALRM) is a high-growth SaaS company driving innova...
  • 7/17/2024 12:00:00 AM

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AP Teacher - Leesburg
  • C2 Education
  • Leesburg, VA
  • Teacher Hourly Pay Range: $21 - $30 About C2 Education At C2 Education, we believe in our students and their potential f...
  • 7/17/2024 12:00:00 AM

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Data Center Head of Projects
  • CBRE
  • Ashburn, VA
  • Data Center Head of Projects Job ID 165694 Posted 03-May-2024 Service line GWS Segment Role type Full-time Areas of Inte...
  • 7/16/2024 12:00:00 AM

Income Estimation for AP Coordinator jobs
$42,685 to $55,317

Career Path for AP Coordinator