AP Coordinator jobs in Mobile, AL

Position Summary

This position is responsible for processing the company’s accounts payables ensuring timely and accurate payment processing and financial transactions. This role involves maintaining comprehensive financial records, adhering to departmental procedures, and contributing to the overall efficiency of the accounting department.

Essential Functions and Responsibilities:

• Performs routine and repetitive data entry of accounts payable vouchers into accounting system in accordance with established policies and procedures. Data must be entered accurately and timely.
• Manage and process all accounts payable transactions using accounting software and other programs. Process invoices for payments and prioritize invoice payment processing to take advantage of cash discounts and avoid penalties.
• Establish and maintain relationships with new and existing vendors in a professional manner.
• Handle accounts payable for various entities and vendors. Reconcile vendor statements to assure accuracy of payments and resolve billing discrepancies.
• Processes and analyzes expenses as required on employee petty cash replenishment request.
• Analyze and improve workflow processes.
• Identifies errors and makes corrections in accordance with established policies and procedures. Self-monitoring is expected to assure accuracy and validity of data.
• Organizes and maintains all accounts payable registers/journals (i.e., voucher registers, check registers, cash requirements, aged trial balances).
• Posts accounts payable transactions to the General Ledger; balances and posts AP vouchers in accordance with established policies and procedures.
• Compare purchase orders, prices, terms of payment, and other charges.
• Runs various accounts payable and general ledger reports for management.
• Perform accounting duties such as account maintenance, recording entries, and reconciling books of accounts.

Education and Experience

• Bachelor’s degree in finance, accounting, or a related field is preferred.
• Previous experience in an accounts payable role is highly desirable.

Competencies

• Proven experience in accounts payable or a similar financial role.
• Strong understanding of accounting principles and financial reporting.
• Proficiency in accounting software and MS Office Suite.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Must communicate effectively using both written and oral communication skills.

Physical Demands

• Ability to work and thrive in an office environment sitting at a computer.
• On occasion the incumbent may be required to stoop, bend, kneel, or reach above the shoulders.
• Operate typical office equipment such as a computer, telephone, copy machine, etc.
• Regular mental demands such as comprehension, reasoning, decision making, and strong math skills.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person