Assistant Treasurer jobs in Colorado

Boulder Valley School District is committed to create challenging, meaningful, and engaging learning opportunities so that all children thrive and are prepared for successful, civically engaged lives. Our comprehensive and innovative approach to education ensures that each student meets expectations relative to intellectual growth, physical development and social emotional well-being. The district covers approximately 500 square miles and serves the communities of Boulder, Erie, Louisville, Lafayette, Superior, Broomfield, Nederland, Ward, Jamestown and Gold Hill. Website: BVSD.

Location: US:CO:NEDERLAND

School: Nederland Middle/Senior High

Position Title: Treasurer/School Support Assistant 

Position Start Date: July 29, 2024

Position Type: Office Professionals

FTE: 1.0 Total (0.50 - Treasurer, 0.50 - School Support Assistant) - 40 hours per week - Regular, ongoing 

Work Schedule: 210 Days

Pay Ranges:*

• Treasurer (0.50 FTE) - $25.11 - $32.39
• School Support Assistant (0.50 FTE) - $22.94 -$29.60

Closing Date: May 5, 2024

Summary:

Treasurer:

Responsible for overseeing all of the school’s financial operations, including budget management, banking responsibilities, accounts receivable and accounts payable, purchasing. Responsible for tracking, disbursing and reconciling petty cash from various accounts. Provide customer service to the school community.

School Support Assistant: 

Responsible for supporting the school by performing secretarial functions, including maintaining student files, records, and databases; answering phones and directing visitors; assisting students in the health clinic; answering questions and fulfilling requests; coordinating athletic events; and preparing written communications. Duties may also include processing the mail, ordering instructional and custodial supplies, performing basic financial tasks, assisting with reports, and/or preparing and securing testing materials.

Responsibilities:

Treasurer:

• Maintain activity accounts using Data Team Activities Accounting Pro for school academic departments, clubs, organizations, sports teams and general fundraising accounts by processing checks from requests submitted by activity sponsors or based on receipts, invoices or purchase orders from vendors, prepare bank deposits from deposits to individual activity accounts, provide monthly or upon request detail reports to activity sponsors for balancing purposes. Travel to the bank to make deposits.
• Post on Infinite Campus/Excel spreadsheet all fines and fees, collect payments against posted fines and fees, reconcile and deposit to proper accounts.
• Provide requested cash boxes for events with ticket sales, product sales or concessions. Track cash advance money out and returned, balance cash box when returned, create deposit for activity.
• Maintain Pro-Card files for all active cards in the building. Check all statements for accuracy and forward to principal. Make Pro card purchases for departments/teachers not authorized on a card. Correct account codes online for transactions not covered by Pro card assigned accounting code.
• Run RevTrak monthly payments report, balance and post payments on Data Team, answer RevTrak customer email and provide solutions to RevTrak issues, process RevTrak refunds.
• Prepare monthly athletic report, work with business classes, Junior Achievement class, and school store providing payroll services, accounts receivable, accounts payable.
• Process bad checks by re-depositing, sending official collection letter to check writer, following up with filing reports with DA’s office, if necessary.
• Perform other duties as assigned.

School Support Assistant: 

• Serve as receptionist for the building, including answering phones, greeting visitors, building security, monitor main entrance, greet authorized personnel and/or visitors following district policies and procedures, answering requests, and directing individuals to the appropriate contact.
• Process incoming and outgoing District and US mail. Process warehouse, UPS, FedEx and other deliveries.
• Communicate with IT for help to program teachers’ and staff members’ technology needs.
• Coordinate athletic event sign-ups; gathering forms, scheduling busses, processing appropriate paperwork for hiring coaches to be submitted to HR, preparing spreadsheets for coaches, verifying physical-exam on file, verifying payment received, acquire referees, and other associated tasks.
• Prepare monthly school newsletter. Print labels for mailing, organize volunteers for newsletter mailing, take newsletter to post office, and other associated tasks.
• Coordinate Open Enrollment functions; assist BVSD school teachers with scheduling ‘transition level’ visits, assist parents by answering questions and scheduling ‘shadow days’ for prospective students, schedule ‘open house’ dates, publish dates on website and in school newsletter, prepare packets for student visitors, match current students to prospective students for ‘shadowing’, and other tasks necessary to assure success.
• Maintain office organization: master schedule, mailboxes, phone tree, staff schedule, and native language tutor schedules, school signage, etc.
• Perform other duties as assigned.

Qualifications:

Required:

• High school diploma or equivalent, plus specialized courses in computer, word processing, database, and business.
• Minimum of three years experience in general office, customer service, office management, bookkeeping, accounting and/or budget.
• Completed and submitted BVSD online application.
• Communicate (read, write, and speak) in English.

Preferred:

• Demonstrated proficiency in the use of computers, keyboarding and word processing skills.
• Knowledge and experience with Google, Microsoft Office and typical office equipment.
• Appropriate oral and written communication skills, as well as math and accounting skills.
• Ability to manage multiple priorities and tasks with frequent interruptions.
• Positive communication, interaction and work experience with diverse individuals.
• Bilingual (English/Spanish).
• Skill in using computers, a variety of software and word processing programs.
• Experience with Infinite Campus.
• Ability to make decisions in accordance with rules, regulations, and procedures.
• Ability to work as a member of an office team.

Salary Information:

Salary Placement varies according to experience and education.

*Pay range listed above is for employees newly hired to BVSD or current BVSD employees that are new to the employee group (existing employees currently in this unit please refer to the pay range on theappropriate salary schedule). BVSD engages in a salary placement process vs. a salary negotiation process. This information is provided in compliance with the Colorado Equal Pay for Equal Work Act and is the company's good faith and reasonable estimate of the compensation range and benefits offered for this position. The compensation offered to the successful applicant may vary based on factors including experience and education. All salaries are set by Human Resources based on a review of qualifications compared to the requirements on the job description; therefore listing all related education and experience on your application is recommended.

Application and Selection Procedure:

• External Candidates: Apply on-line atjobs.bvsd
• Current BVSD Employees: Must apply through theINFOR portal
• If you do not have internet access, a computer is available in the Human Resources Division, Education Center, 6500 E. Arapahoe, Boulder, Colorado.
• Applications are reviewed to match candidates with position qualifications, with a limited number selected for interviews. For the final selection, employment is contingent upon successful completion of the post-offer screening process, including a background check and possible medical examination.

The Boulder Valley School District is an equal opportunity educational institution and does not unlawfully discriminate on the basis of race, color, ethnicity, sex, gender identity/expression, national origin, creed, religion, age, sexual orientation, disability or veteran status in admission or access to, and treatment and employment in its educational programs or activities. Inquiries or complaints: BVSD Legal Counsel - 720-561-5903; Office for Civil Rights -http://www2.ed.gov/about/offices/list/ocr/addresses.html