Chancellor jobs in Fort Smith, AR

About Arkansas Tech University-Ozark Campus:

Arkansas Tech University-Ozark Campus is the regional provider for technical and career education, offering more than 25 programs with a variety of industry specific options, as well as certificates of proficiency, technical certificates, associate degrees and general education coursework. The Ozark Campus is located on I-40 between Fort Smith and Russellville, Arkansas, in the city of Ozark. The campus, which is more than 26 acres and includes a half-mile exercise path and disc golf course, is located along Arkansas Highway 23 North in Ozark, Arkansas. The city of Ozark, with a population of approximately 3,500, is located on the banks of the Arkansas River and surrounded to the north by the Ozark National Forest and to the south by the Ouachita National Forest. Located to the west of Ozark is the city of Fort Smith, a commercial and industrial center for western Arkansas. Russellville, home to Arkansas Tech University's main campus and an area of vigorous industrial development, is located to the southeast of Ozark on Interstate 40. For more information about Arkansas Tech University and the surrounding community, please visit our website at www.atu.edu/hr to find our “Live Here” informational resources.

Position Summary:

The Assistant to the Chancellor serves as the executive assistant to the Chancellor for the Ozark Campus. The Assistant to the Chancellor performs a wide variety of professional and
administrative level duties pertaining to the general operations of the Chancellor's Office. This position assists the Chancellor with administrative tasks to include: maintaining a positive environment serving students, faculty, staff, administration; correspondence with internal and external stakeholders; and communicating with the President's office on matters pertaining to Arkansas Tech University. The assistant ensures the organization of the Chancellor's Office, including filing and maintaining historical and current records for policies, contracts, agreements, and correspondence.

Essential Duties and Responsibilities:

Provide administrative support as needed to the Chancellor, Chief Officers, and President's Office, schedules events, meetings, conferences, planning travel, workshops, and appointments for the administration.

Responsible for providing customer service to both internal and external individuals.

Under the direction of the Chancellor, coordinates meeting times, schedules conference rooms, booking of off-site meeting locations, sends out invitations for events, tracks of RSVP's, creating and distributing agendas, take meeting minutes, prepare presentations, and arranging for caterers.

Contacts employees, clients, and vendors on a regular/as needed basis to coordinate activities.

Maintains campus calendar, sets appointments, and coordinates travel for the Chancellor's Office.

Prepares materials for Chancellor's meetings, attends meetings, and prepares meeting minutes.

Manages campus reservation requests with third party constituents.

Prepares materials for Chief Officer meetings, attends Chief Officer meetings, and prepares minutes of Chief Officer meetings.

Monitors Chief Officers' calendars coordinates meetings and time out of the office.

Maintain and make decisions on a daily basis regarding internal and external events, conferences, and meetings using software Ad Astra

Provide board support to the ATU President's office for bimonthly board of trustees meetings. Coordinate bi-monthly board items with Ozark campus administration, ensure the timely entry of agenda information for the online website-BoardDocs.

Collaborates with the President's office on university meetings, etc.

Attend bi-monthly Executive Council Assistant's meetings in Russellville for collaboration

Support purchasing requirements for the Chancellor's office, researching items and obtaining price quotes, entering information into Banner for purchase requisitions, and receiving purchase orders and invoices for three Chancellor's office budgets

Collaborates with the Public Relations office on ordering of invitations and promo items for campus events, ordering of certificates for student events, layout of programs for events, signage for events, and any other public relations needs on a daily basis

Work with Registrar on spring campus graduation organization.

Work closely with Academic Affairs administrative staff on scheduling of academic events, may include meals

Coordinate with Computer Services for any technology needs for internal and external events

Work with the Advancement/Foundation Office on Foundation requisitions and campus Foundation budget.

Student advisor to the Chancellor's Leadership Cabinet. Solicit applicants and interview applicants along with the Chancellor, schedule monthly lunch meetings, schedule off campus events and tours, work closely with students for assistance on campus events.

Maintain paper and electronic records management, managing spreadsheets, compiling information, i.e., web researching, gathering data information

Serve on various campus and university committees.

Other duties as assigned.

Knowledge, Skills and Abilities:

Leadership abilities for achieving assigned responsibilities

Ability to work both independently and cooperatively in a team environment with faculty, administration, and support staff

Excellent oral, written, and interpersonal communication skills;

Demonstrated ability to use organizational skills to enable the performance of duties in a timely fashion with attention to detail

Computer skills in MS Office consist of Word, Excel, and Power Point

Knowledge or ability to utilize university software systems

Possess integrity and a keen sense of confidentiality. Positive attitude, research abilities, attention to detail, skill in effectively managing multiple priorities, and proven independent judgement skills all while committed to the mission of the campus

Answering the phone for designated Chancellor's line and/or constituent calls, serves as a back-up to answer phone for Student Services

Maintain positive interpersonal skills with superiors, colleagues, students and the community

Demonstrated ability to extract and present detailed and complex data in different formats and/or present data-related media clearly and precisely to different audiences

Proficiency in word processing applications, statistical software, tracking and database software, and data collection, analysis, and interpretation tools

Experience in utilizing practices, procedures, and techniques involved in the design, development, and implementation of projects, surveys, and effectiveness and learning assessment studies, and use of the data for decision making and budget allocation

Commitment to secure and maintain confidential information

Proficiency in utilizing university software platforms Banner and ARGOS

Knowledge of applicable laws, codes, regulations, policies, and procedures related to job responsibilities

Ability to redirect questions to the appropriate department or office

Valid Driver's License

Minimum Requirements:

Bachelor's degree from an accredited college or university with 3 years of administrative support experience in education or associate degree in business or related field from an accredited college plus 5 years administrative support experience.

Preferred Qualifications:

Master's degree from an accredited college or university with three years of administrative support experience.

Work Location, Environment and Physical Demands:

This position will be housed in an office environment located on the ATU - Ozark Campus with a work environment that is usually quiet.

Travel in the region will be a requirement serving university partners.

Occasional remote environment as deemed necessary by the chancellor.

The employee is frequently required to sit, stand, and reach with hands and arms.

The employee is regularly required to use hands to handle and touch objects, and to talk and hear. The employee is occasionally required to walk and sit.

The employee must occasionally lift and/or move up to 20 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

What to Submit:

Resume', official transcripts, cover letter

To be considered for the Assistant to the Chancellor position, all applications must be received and processed through our applicant tracking system, Cornerstone, prior to the closing date of July 09, 2023, before 6:00 pm central time.

Please go to https://atu.csod.com/ats/careersite/search.aspx?site=1&c=atu to apply now.

This position is subject to a pre-employment criminal background check. A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Arkansas Tech University is an AA/EOE employer committed to attracting and retaining a diverse workforce. All qualified applicants will receive consideration for employment.