Conference Coordinator - Higher Ed. jobs in District of Columbia

About Us

Summary

Essential Duties & Responsibilities

• Assists in all aspects of live and virtual events including: planning, expo, décor, registration, graphics, event flow, creative, food and beverage, transportation, ancillary events, as well as sourcing and interacting with both domestic and international vendors.
• Coordinates and tracks team and client production timelines; creates schedules and program content decks when needed as it pertains to sold programs and sometimes project proposal development.
• Supports Program Lead and workstream leads on third-party invoice processing and tracking.
• Supports Program Lead in the on-boarding process of contingent talent, vendor set-up, PO creation, invoice processing and follow-up.
• Assists with hotel and/or travel arrangements.
• Schedules necessary project team meetings or sub-meetings, develops and distributes the meeting agenda, facilitates, and reports out on notes and actionable items.
• Works with team on planning, execution and post-event reporting and presentations.
• Provides set-up assistance and on-site/virtual support as required.
• Maintains consistent and thorough communication with all involved.
• Works with other departments/agencies in order to produce, ensure quality, and deliver information/data to clients accurately and on time.
• Maintains and updates all workstream applications including Box folders.
• Assists on marketing materials and creative projects.
• Maintain a working knowledge of the complex needs of additional roles on a program.
• Perform other duties and administrative tasks as assigned.

Education & Experience

• High School diploma or GED is required.
• A minimum of 1 year of experience in the event space.
• Experience in managing vendors, equipment, and timelines.
• Ability to quickly recognize or anticipate problem areas and quickly develop solutions.
• Flexible, self-motivated, energetic, and uses time productively and efficiently.
• Strong and proficient skills with Microsoft Office tools such as Excel, Word, and PowerPoint.
• Motivated to learn digital platforms for virtual events.
• Exhibits an outgoing, upbeat personality, enjoys working as part of a team, and is efficient, considerate, and organized, with a keen eye for details.
• A strong attention to excellent customer service with proven written and verbal communication skills is preferred.

Travel Requirements

Diversity Commitment