About All Saints Parish:
With a dynamic team of over 50 dedicated staff in addition to hundreds of volunteers and 1500 registered families, All Saints Parish is thriving as both a spiritual and administrative entity. Our 10-year strategic plan is designed to support the continued growth of our staff, enabling professional development and fostering a collaborative work environment. We are also focused on adapting our administrative infrastructure to support the growing needs of our vibrant community. This includes expanding our technology capabilities, streamlining parish administration, and enhancing our Human Resource practices to support employee wellbeing and development.
Through our 10-year plan, we are building a future that honors our rich tradition while embracing new possibilities for worship, evangelization, and charity. This vision embodies our commitment to being a welcoming, inclusive, and mission-driven parish, excited to see how God will continue to work through us in the coming years.
Primary Function:
The Administration & Development Manager (CEO) is a critical leadership role within the parish, akin to a business manager in other Catholic parishes, with full oversight of human resources, financial management, development, and administrative operations. This full-time, salaried position supports the pastor’s vision for parish growth and stability, ensuring efficient operations and a thriving parish community. The role is collaborative, working closely with the School Principal and Director of the Center of Charity to align the parish’s mission with strategic and operational objectives.
Some of their responsibilities include:
- Financial Management
- Oversee all financial transactions, including budgets, monthly and annual financial reports, and cash flow management.
- Supervise administrative personnel with support from resource staff for data entry and routine tasks.
- Implement financial best practices and cost-saving measures while ensuring the parish’s financial health and transparency.
- Human Resources
- Lead recruiting, hiring, training, and staff development for parish employees and volunteers.
- Oversee performance management, including regular reviews, job description updates, and disciplinary procedures, in alignment with diocesan guidelines.
- Manage benefits, compliance, and employee records, ensuring adherence to local, state, federal, and diocesan laws.
- Develop HR policies that foster a supportive and mission-aligned work culture.
- Development & Donor Relations
- Spearhead fundraising initiatives, including donor cultivation, planned giving programs, and stewardship activities.
- Collaborate with a part-time communications coordinator to enhance community engagement and donor outreach.
- Design and implement strategic campaigns to support the parish’s long-term financial sustainability and growth goals.
- Compliance and Risk Management
- Ensure parish operations align with all diocesan, state, and federal compliance requirements, particularly regarding safe environment policies.
- Conduct regular assessments to identify and mitigate operational risks.
- Operational & Administrative Support
- Provide overarching supervision for administrative support within the parish's three centers: the Center of Charity, Center of Evangelization, and Center of Worship.
- Streamline administrative processes to improve efficiency and service delivery across departments.
Required Skills and Competencies:
- Leadership: Demonstrated ability to lead teams and foster a collaborative, mission-driven workplace.
- Financial Acumen: Proficiency in budgeting, bookkeeping, and financial management.
- HR Expertise: In-depth knowledge of HR regulations and best practices, with proven experience in hiring, training, and employee management.
- Communication: Strong interpersonal skills, capable of building relationships and resolving conflicts with empathy and professionalism.
- Technical Proficiency: Competent in Microsoft Office Suite, accounting software, and familiarity with parish management tools.
- Discretion: Ability to handle sensitive and confidential information with the highest level of integrity.
Education and Experience:
- Bachelor’s degree in business, finance, or a related field required; Master’s degree preferred.
- At least five years of management experience, ideally in a nonprofit, parish, or related organizational setting.
- Minimum of three years of financial management and budgeting experience, with a strong understanding of nonprofit accounting.
- Familiarity with the Catholic Church’s organizational structure and mission-driven work environments.