Dean of Undergraduate Programs jobs in South Bend, IN

The University of Notre Dame (ND.jobs) is accepting applications for a Undergraduate Affairs Program Coordinator.

Applications will be accepted until 4/13/2023.

Our team in the College of Science Dean's Office directly impacts Notre Dame's mission to advance knowledge in a search for truth by guiding our undergraduate students in charting an academic path that allows them to make the most of their ND experience and positions them for an amazing future.
What's in it for you?We recognize there are a lot of great organizations in the world where you can share your talents. What makes Notre Dame special? The amazing people that work here often cite the great work culture, our distinctive mission, the opportunity to build a career, and our best-in-class benefits. You'll work for a department that encourages independent work and empowers you to develop yourself, while you support our students and the mission of the University. Our dean's office team is full of positivity, so you'll always feel like you belong and are part of a team that cares about each other as well as our students.
So what's it really like to work here?You'll have the opportunity to work on a dynamic team that aims to set undergraduate students up for success at Notre Dame and beyond. You'll be encouraged to think about creative solutions, ask really good questions, and try new things. The coordinator is responsible for the administration of all processes that ensure the successful academic completion for every undergraduate student in the College of Science. With the direction of the Associate and Assistant Deans, you will plan, coordinate, and implement the yearlong academic program cycle and assist individual undergraduate departments with this cycle. You will also create tools and track data related to undergraduate students' academic careers. It's important work that matters.The Coordinator will have the opportunity to work on a semester-based cyclical schedule with different departments, making for a new experience each semester and with each department.
What's next?Please hit apply and tell us about yourself! For now, if what you've read so far sounds like a position you would thrive in; if the prospect of doing what you love for a University with a distinctive mission sounds like a place you want to call home - simply "raise your hand" and apply. Start a conversation with us. We'd love to hear from you.
Some of that job description stuff we have to include:

• Manage all facets of student, advisor, faculty and departmental inquiries and correspondence for the Office for Undergraduate Studies, including walk-ins, telephone, and email. Examples include routing eForms, verifying student absences,and sending notifications of student deficiencies, probation and dismissals to the appropriate contacts. Other offices interacted with include Registrar, Financial Aid, ND International, Center for Student Support and Care, and the Center for University Advising.
• Oversee record maintenance and class changes for undergraduate students' academic support, including registration, managing changes to maximum credit hours, including addition or change of transfer credits, advance registration for athletes, transfer and readmit students; this includes overloads, registration exceptions, changes to major advisors, contact information, and addresses; assigns approvers for eForms as appropriate.
• Provide administrative support to 2 associate deans and 1 assistant dean including scheduling and coordination of meetings, travel plans and reimbursements.
• Generate reports for the Registrar's office compliant with NCAA deadlines and FERPA restrictions.
• Assist with major events for the College of Science (Admitted Student Days, Welcome Weekends, Junior Parents' Weekend, Commencement, and others as needed).

Minimum Qualifications:
High school diploma or GED, 5-6 years of administrative experience

Preferred Qualifications:
Sensitive to and empathetic with student needs.
Ability and willingness to learn new processes and systems.
Willingness to take initiative; ability to work with limited supervision
Solid critical reasoning and problem solving skills
Clear written and verbal communication skills
Ability to maintain strict confidentiality.
Detail oriented
Google Workspace/Drive, Excel, Banner preferred.
Experience in higher education preferred but not necessary.

ABOUT NOTRE DAME:
The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual "Great Colleges to Work For" survey...and we are proud of it!

This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at https://facultyhandbook.nd.edu/?id=link-73597.

Equal Opportunity Employment StatementThe University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).

APPLICATION PROCESS:
Please apply online at http://ND.jobs to Job # S23868. For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd. The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.




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