The Executive Administrative Assistant III handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people. Provides multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public. Being an Executive Administrative Assistant III conducts research and information gathering on behalf of the executive and prepares summaries and reports. Manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements. In addition, Executive Administrative Assistant III develops positive and strategic relationships at all levels of the organization. Uses discretion, judgement, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality. May be responsible for directing and deploying support staff or other resources. Typically requires a bachelor's degree or equivalent. Typically reports to a C-suite executive. Being an Executive Administrative Assistant III work is generally independent and collaborative in nature. Contributes to moderately complex aspects of a project. Working as an Executive Administrative Assistant III typically requires 4 -7 years of related experience. (Copyright 2024 Salary.com)
Payrate: $27 / hour
Location: Davenport, IA
Approved Duration: 5 Months
Accessibility: Onsite
Schedule: 1st Shift
1st shift - 40 hours/onsite full time
We are seeking an experienced Senior Administrative Assistant (Executive Assistant) to fill a temporary role. This person would work side-by-side with our current Sr Admin for 3 months prior to her departure for maternity leave (anticipated in August.) This person would be the sole Admin for 8 weeks & then would assist the Sr Admin as she transitions back to work in October.
Competencies (most to least important for role per Chelsea, current admin)
1. Communicates effectively
2. Manages complexity
3. Ensures Accountability
4. Drive results
5. Tech savy
6. Customer focus
Skills, Abilities, Knowledge
1. Verbal Communication (100% of the time)
2. Computer Skills (10% of the time)
a. need a good handle on basic computer programs - outlook, Microsoft, internal Deere systems etc. SAP, power of BI not necessary but doesn’t hurt
3. Planning and Organizing (30% of the time)
a. largest portion of the role
4. Policy and Procedures (5% of the time)
5. Assessment (5% of the time)
6. Build customer loyalty (0% of the time)
7. Call Handling (10% of the time)
8. Numerical Skills (0% of the time)
9. Office systems (20% of the time)
10. Strengthen Customer Connections (0% of the time)
Top 5 Responsibilities
1. Managing calendars/ schedules to ensure factory leadership can run the factory at top efficiency.
2. Planning and organizing - meetings, workshops, factory events, proactive scheduling, connecting correct parties, etc.
3. Communication - via calendar holds, note taking, assisting in needs, factory comms when Kaitlyn is absent
4. Deere Knowledge - people approach the admin for countless reasons and you need to be up to date on what is happening within the enterprise to be able to assist
5. Computer Skills and office systems
Skills in a Successful Candidate
1. Understanding of Deere processes/applications
2. Organized and forward thinker to anticipate needs before they become a problem and pivot plans as needed
3. Proficiency in outlook/Microsoft
4. Personable - need to work with all departments and teams across the factory and beyond
5. Effective communicator both written and verbal
6. Quick learner/background in mfg. if possible but not necessary
Job Type: Full-time
Pay: $27.00 per hour
Schedule:
Ability to Relocate:
Work Location: In person
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