Executive Assistant jobs in Mississippi

Description

Communicare is a community mental health center in North Central Mississippi that serves Calhoun, Lafayette, Marshall, Panola, Tate, and Yalobusha counties. Communicare offers specialized treatment services for adults with serious mental illness, children with serious emotional disturbances, individuals with substance abuse disorders and individuals with intellectual and developmental disabilities. 

Communicare is currently seeking an Executive Assistant in Oxford, MS.

Responsibilities for Executive Assistant: The Executive Assistant is directly and solely responsible to the Executive Director. The individual in this position performs a variety of secretarial and administrative support tasks and handles confidential materials.

Duties: The Executive Assistant routinely completes a number of tasks including:

1. Preparation of confidential correspondence and other materials, including typing, copying and other similar duties as may be required.
2. Coordinate, track and fulfill requests for client records from attorneys.
3. Maintain communication with all agency staff as may be required by the Executive Director; including email, telephone, and written correspondence.
4. Coordinate, develop and maintain a filing system both for copies and a system for maintaining and storage of digital files, documents and records. Maintain back up files for all digital storage.
5. Assembly and distribution of materials for the Commissioners.
6. Recording minutes of Commissioner and agency meetings.
7. Daily opening and sorting mail.
8. Recording cash and checks received in the mail.
9. Maintain mail boxes in break room for staff.
10. Assist Director of Human Resources with filing, background checks contacting potential employees and other duties as needed. 
11. Assist the Assistant Director with filing, background checks contacting potential employees and other duties as needed. 
12. Provides noon hour and evening receptionist services on rotation with other secretaries.
13. Maintain proper decorum of the Executive Director’s office at all times to present and reflect an image of professionalism.
14. Conduct marketing for the agency 
15. Other duties as assigned by the Executive Director.

Because we are the people who care, Communicare offers the following benefits for full-time Executive Assistant:  

· Medical Insurance 

· Critical Illness Insurance 

· Life/AD&D/Long-Term Disability Insurance 

· Dental/Vision/Term Life/Cancer coverage available 

· Retirement Plan 

· 403-B 

· 403-B matching 

· 11 Holidays per year 

· 15 Annual Leave days per year (18 days after 3 years of employment) 

· 15 Sick Leave per year 

· Professional Development leave 

· Jury leave 

· Military leave 

Requirements

Qualifications: BS preferred but substitution of any combination of education and experience equal to 5 years of experience in secretarial, clerical and/or office management experience will be considered. Must have precise working knowledge of numerous office systems, including, word, excel, spreadsheets and other systems as may be required.