Executive Assistant jobs in Phoenix, AZ

Job Description

We are currently seeking an experienced and detail-oriented Executive Assistant with a legal background to join our dynamic team. This position reports directly to the CEO and involves a wide range of responsibilities to support the executive team and contribute to the overall efficiency of the organization.

Responsibilities:

• Act as the primary point of contact for executives, employees, clients, and external partners
• Efficiently manage information flow and communication in a timely manner
• Coordinate and manage executives' calendars, scheduling meetings and appointments
• Make travel and accommodation arrangements for executives
• Serve as the office manager by maintaining office supply inventory across all locations
• Take accurate minutes during meetings and distribute them to relevant parties
• Oversee global project management and department dashboards for executive team review
• Manage conference room calendars and ensure proper functioning of office equipment
• Handle communication to Investors and Board members
• Utilize Carta to manage company equity
• Assist with legal components of the corporation's needs

Qualifications:

• Proven experience as an Executive Assistant or similar role
• Legal background and familiarity with corporate legal processes
• Exceptional organizational and multitasking skills
• Strong communication and interpersonal abilities
• Proficiency in using tools such as Carta for equity management
• Ability to maintain confidentiality and handle sensitive information
• Detail-oriented with a proactive and problem-solving attitude

If you are a dedicated professional with the skills and experience outlined above, we invite you to apply for this exciting opportunity. Join our team and contribute to the success and growth of our organization.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.