Fleet Administrator jobs in Durham, NC

SUMMARY

The Fleet Operations Administrator will monitor and manage Spiffy’s multiple business lines to include but not limited to Amazon and urban fleet services. This position will ensure accurate scheduling, data entry, billing and repair tracking, management of internal repair board, monitoring and responding to repair orders in third party FMC software. Additionally, the Fleet Operations Administrator will communicate and coordinate with customers to receive service requests, discuss vehicle diagnostics, schedule follow up services, and submit warranty claims as needed.

RESPONSIBILITIES:

• Communicate with Service Managers and check asset schedule for newly scheduled repairs, submitting repair orders as needed.
• Communicate with Technicians to discuss diagnostics, write up service recommendations and communicate and sell follow up services with clients
• Update, monitor, and respond to each light repair order as needed
• Schedule follow up repair appointments after initial diagnostics, submitting repair orders as needed
• Submit necessary warranty claims to warranty providers and manufacturers
• Audit, monitor, and update Spiffy repair board as needed
• Work with Service Managers to order, track and enter parts from various parts suppliers
• Communicate with fleet account management and accounting teams regarding invoice adjustments
• Identify technological improvements and process inefficiencies, and propose solutions 

Requirements:

• At least 2-3 years administrative support role, preferably supporting management for multiple locations
• Excellent verbal and written communication skills
• Strong time-management with the ability to organize several projects simultaneously 
• Well versed in learning new technology
• A proactive approach to problem-solving with strong decision-making skills

ABOUT US

Founded in 2014 to deliver convenient, trusted, and eco-friendly car care, Spiffy is a rapidly growing technology and services company. Spiffy offers mobile and fixed-site car washing, detailing, high-volume oil change, tire rotation, and other maintenance services to fleets, residences, and office parks from coast to coast. The company does all technology development, marketing, and sales in-house.

Spiffy was ranked among the Top 100 Most Loved Companies in America in 2023 by Newsweek which pays tribute to companies that put respect, caring, and appreciation for their employees at the center of their business model.