Legal Office Manager jobs in Salem, OR

Cascade Cardiology LLC is seeking a passionate, energetic and enthusiastic Office Manager to join our busy Cardiology clinic located in Salem, OR. Our ideal candidate will be a highly motivated, organized and a team oriented individual.

Our ideal candidate should possess a minimum of 2 years of experience in a medium sized medical practice (preferably in a specialty clinic). Must possess exceptional time management skills as well as excellent verbal and written communication skills. The Office Manager shall be responsible for the efficient, effective, and successful management of the practice. In addition, ensure the well-being of patients, providers and staff.
Responsibilities include but are not limited to:

• Day to day operations of a busy specialty clinic
• General office administration and management of all office departments (Scheduling, Clinical, Medical Records and Front Office) as well as managing satellite locations.
• Administration and training of employee benefits, i.e. (Medical, Dental, Vision, FSA, AFLAC, 401k, Profit Sharing).
• Coordinate and monitor leave of absence for employees, i.e. (Injuries, OFLA, Maternity, and Military).
• Stays up to date with all employment law requirements, i.e. (OFLA, BOLI, OPL, and OSHA).
• Creates and maintains employee’s personal files and job descriptions.
• Assists in the selection, recruitment and advertising of the staff and providers.
• Develops and performs orientation and training period for all new employees.
• Maintains bulletin board in lunchroom with current legal employment law posters.
• Develops, initiates, maintains, and revises policies and procedures of the Employee Handbook and the Compliance Programs and its related activities to prevent illegal, unethical, or improper conduct.
• Assists in dealing with patient complaints and inform manager and/or providers as needed.
• Assists and coordinates timely employee evaluations with Practice Manager.
• Assists and helps manage staff related issues, i.e. (Concerns, suggestions, grievances, and disciplinary actions).
• Completes unemployment claims and garnishments.
• Prepares and maintains provider call schedule, read schedule and unassigned hospital schedule.
• Actively participates in Safety Committee.
• Deal with patient complaints and inform Practice Manager and/or providers as needed
• Organize and participate in Bi-weekly staff meetings, departmental huddles, Friday morning meetings with Physicians and Monthly Staff Meetings to include Compliance Training.
• Ordering and restocking supplies as needed.
• Keeping Breakroom, Conference room and fridge stocked as needed.
• Back up office staff when shorthanded
• Running errands for office as needed.
• Other tasks as assigned

Qualifications:

• Management skills particularly in relation staffing, recruiting and performance management
• Prior HR and Supervisory experience preferred.
• Demonstrated leadership ability and ability to communicate effectively orally and in writing.
• Familiarity with healthcare laws, employment laws, regulations, and standards
• Dependable, flexible, highly motivated team player able to empower others and work for the benefit of the team
• Good problem-solving and teambuilding abilities

Essential Software Skills: Preferred EHR/EPM Software Skills: We are an Equal Opportunity Employer and a Drug and tobacco free workplace

• Windows (XP, 7 & 10)
• Microsoft Platform including Word, Excel, and Outlook
• QuickBooks
• ADP
• NextGen

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Salem, OR: Relocate before starting work (Required)

Work Location: In person