Library Assistant jobs in Utica, NY

TITLE: Office Assistant 2 (1 vacancy)

UNIT: CSEA Administrative

CLASS: Competitive

SALARY: Grade 9

LOCATION: Milne Library

DESCRIPTION

Department Description:

The Office Assistant 2 will work primarily in the Library Director's Office.

Job Description:

• Handle day-to-day office duties such as filing and answering phone calls
• Addressing routine building problems including processing work orders and key requests.
• Process requests for rooms located in the library using EMS (Event Management System)
• Coordinate setup of laptop, phone, or other AV needs as requested
• Process and record acquisitions invoices in various excel spreadsheets
• Monitor and maintain supply room inventory
• Maintain bulletin boards in the library
• This position works closely with the Administrative Assistant 2 on tracking budgets that are managed by the Director's Office.

QUALIFICATIONS

The successful candidate must be reachable on the full-time, permanent Civil Service list for Office Assistant 2, have held the permanent title of Office Assistant 2 in the past or be eligible to transfer into the title.

OR

If the eligible list contains fewer than 3 acceptors, a provisional appointment may be considered. To be eligible for a provisional appointment, you must be eligible for and take the Office Assistant 2 exam the next time it is offered and be reachable for appointment.

Note: This is a NYS classified promotional title. Applicants without applicable NYS classified work experience cannot be considered for the position.

Preferred Qualifications:

• Experience with Microsoft Office software (Word, Excel, etc.)
• Experience in EMS System is a plus

This is a full-time, permanent position.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the NYS Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.