Litigation Legal Secretary jobs in Allentown, PA

OVERALL OBJECTIVE OF JOB: To perform secretarial/clerical duties needed within the department.

QUALIFICATIONS: High school diploma or equivalent. 1 years working experience in a professional office environment. OR, any equivalent combination of experience and/or training.

ESSENTIAL FUNCTIONS OF JOB:

1. Types letters, memos, forms, mailings and a variety of other correspondence required by department.

2. Prepares forms for processing and/or mailing, bulk mailings.

3. Maintains department files according to prescribed standards.

4. Greets visitors and provides them with general information relating to the department.

5. Answers phone calls and responds to routine inquiries or directs callers to appropriate individual.

6. Opens and sorts incoming mail and prepares outgoing mail.

7. Operates computer, fax, copier and other office equipment as necessary to perform essential functions.

8. Attends court hearings as required to record dispositions.

9. Composes routine correspondence for supervisor’s signature.

10. Interacts with other internal department and external agencies, departments and clients as needed to carry out essential job duties.

11. Prepares various informational packets for public relations and other department needs.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

1. Must be able to speak and understand the English language in an understandable manner in order to carry out essential functions of job.

2. Must possess good communication and interpersonal skills.

3. Must possess ability to function independently, have flexibility and the ability to work effectively with clients, co-workers and others.

4. Must possess ability to maintain confidentiality in regard to client information and records.

5. Must possess the technical knowledge of operating personal computers and other office equipment with accuracy and reasonable speed.

6. Must possess knowledge of modern office practices and procedures and the ability to perform same in an efficient manner.

7. Must possess mental alertness, clerical and math aptitude and a general knowledge of business, English, grammar and the ability to perform these skills with accuracy and within reasonable speed.

8. Must possess the ability to work independently on complex clerical tasks.

9. Must possess ability to compose replies to routine correspondence.

10. Must possess basic math skills and ability to accurately prepare required reports and mathematical record keeping.

11. Must possess ability to meet and interact effectively with co-workers and general public, and to respond accurately to routine questions/inquiries regarding department operations and procedures.

12. Must possess ability to operate telephone system, take and deliver accurate and timely messages.

WORKING CONDITIONS:

1. Works indoors in adequate office space lighting, temperatures and ventilation.

2. Normal exposure to noise and stress, but subject to frequent disruptions.

3. Normal indoor exposure to dust/dirt.

PHYSICAL/MENTAL REQUIREMENTS:

1. Must possess ability to record, convey and present information, explain procedures and follow instructions.

2. Must be able to sit for long periods throughout the workday, with intermittent periods of standing and walking and occasional twisting, bending, stooping, reaching as necessary to carry out job duties.

3. Dexterity requirements range from simple to coordinated movements of fingers/hands for typing and computer, to simple dexterity of feet/legs; torso as necessary to carry out job duties.

4. Sedentary work, with occasional lifting/carrying of objects with a maximum weight of ten pounds.

5. Must be able to cope with the physical and mental stress of the position.

6. Must be able to pay close attention to details and concentrate on work.

EQUAL OPPORTUNITY EMPLOYER

Job Type: Full-time

Pay: $13.65 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person