Office Services Assistant jobs in Boca Raton, FL

We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Responsibilities

• Organize office and assist associates in ways that optimize procedures
• Sort and distribute communications in a timely manner
• Create and update records ensuring accuracy and validity of information
• Schedule and plan meetings and appointments
• Monitor level of supplies and handle shortages
• Resolve office-related malfunctions and respond to requests or issues
• Maintain trusting relationships with suppliers, customers and colleagues
• Perform receptionist duties when needed

Skills

• Proven experience as a back-office assistant, office assistant, or in another relevant administrative role
• Knowledge of Quickbooks preferred
• Working knowledge of office equipment
• Thorough understanding of office management procedures
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Proficiency in MS Office
• Bilingual English/Spanish

Job Types: Full-time, Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 30 – 40 per week

Schedule:

• 4 hour shift
• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 1 year (Required)
• Customer Service: 1 year (Preferred)
• QuickBooks: 1 year (Preferred)

Language:

• English and Spanish (Required)

License/Certification:

• Certified Notary Public (Preferred)

Ability to Relocate:

• Loxahatchee Groves, FL 33470: Relocate before starting work (Required)

Work Location: In person