Office Services Assistant jobs in Waco, TX

**Pay Rate: $24/hour DOQ**

BENEFITS & PERKS:

• Longevity Pay after completion of three years of service.
• PTO (Paid Time Off): Accrued 6.81 hours per pay period
• 14 paid holidays observed per year
• FREE employee medical, dental and life insurance
• Hill County is a member of Texas County & District Retirement System (TCDRS).
• 7% of employee gross wages per pay period are contributed and matched 2 to 1 by the County
• Vesting requirement is 8 years of continued service.

POSITION SUMMARY:

The County Auditor’s office performs a number of complex accounting and reporting functions to include monthly reviews and reconciliation of fee office accounts, weekly/bi-weekly review of accounts payable transactions, and bi-weekly review of County payroll. The office maintains the fixed assets system for departmental and financial statement documentation, assists the County Judge with budgeting matters and monitors departmental spending against the established budgets. The office provides assistance to the Treasurer’s office and prepares bank reconciliations as needed. The County Auditor’s office coordinates the insurance of County property- autos, equipment, and buildings. The County Auditor performs purchasing duties at the direction of the County Judge which includes issuance of purchase orders, annual bidding of materials and supplies, Form 1295 reporting, and other requests for purchases as needed by the County. Numerous reports are prepared for an array of grants on a quarterly and/or annual basis to government agencies as required. In additional the County Auditor’s office must prepare numerous support schedules for the Outside Auditor in preparation for the annual audit of the County’s operations.

The Assistant Auditor also assists the County Auditor in carrying out the duties of the office. This position requires more administrative type duties but includes the coordination and preparation of annual bidding requirements for materials and supplies and other items a needed. Orders office supplies, answers phone, files and copies. Inputs journal entries, prepares reports for Commissioner’s Court and assists with review of transactions handled by the office. Communication with elected officials and the general public is required on a daily basis. Utilizes office equipment, computer applications and promotes a team work ethic.

ESSENTIAL JOB FUNCTIONS:

Orders office supplies and assists in organization of the office.

Coordinates, evaluates and maintains annual bidding for county supplies and materials.

Inputs budget amendments into the accounting system at the direction of the County Auditor.

Prepares Receipts and Disbursements Reports for each regular meeting of the Commissioner’sCourt.

Keeps track of all contracts passed at Commissioner’s Court and files and scans the records.

Assists with review of Bi-weekly payroll.

Compiles Monthly Report of Fee Offices for distribution to the Commissioner’s Court monthly.

Prints monthly tax office reports and inputs to worksheets.

Assist with Review of Accounts Payable Records in accordance with purchasing policies and stateand local laws.

Inputs journal entries and maintains records.

Prints all bank statements monthly.

Prepare Total Cash in Bank and review to Collateralized Assets Monthly.

Assists in gathering information and assembling Auditor’s Annual Report due April 30.

Assist with cash audits (Fee Offices).

Be a resource to others in the office.

Assists with Budget Reports and other reports to Commissioner’s Court.

• Share phone answering duties.

ADDITIONAL JOB DUTIES:

• Any other duty as assigned by the County Auditor

EDUCATION AND QUALIFICATIONS:

• High School diploma or equivalent required.
• Completion of some college level course work preferred.
• Required to take Oath of Office and be bondable.

EXPERIENCE:

• Auditor’s office experience, knowledge of other County department operations, bookkeeping and other record keeping skills preferred, but not required.

REQUIRED SKILLS:

• Must have at least 2 years of accounting experience
• Must have and maintain the ability to type
• Must have and maintain the ability to use 10-key by touch
• Computer skills to include navigating a desktop PC, Internet Explorer, Microsoft Windows, Word and Excel
• Must possess and maintain a cooperative and positive attitude at all times
• Must be able to keep items confidential as directed
• Regular attendance and timeliness when reporting for work required
• Excellence in customer service and written and verbal communication
• Organizational skills and ability to work independently
• Attention to detail and accuracy
• Ability to learn software applications to include, but not limited to Incode and Odyssey
• Ability to follow department policies, procedures, state and local laws

PHYSICAL REQUIREMENTS:

• Frequent sitting, standing, seeing, feeling, walking, talking, hearing, kneeling, climbing, stooping, and crawling
• Frequent use of arms, hands and fingers
• Required to sit or stand for prolonged periods of time
• Capable of lifting up to thirty (30) pounds
• Required to reach overhead
• Accurate up-close and distant vision (with or without correction) required

ENVIRONMENTAL/SAFETY FACTORS/WORKPLACE CONDITIONS:

• Must be able to perform the essential functions of this position without posing a direct threat to the health or safety of themselves or others.
• Must be able to work with general public and/or elected officials who may become hostile.
• Must tolerate exposure to odors, fragrances and scents while working with the general public.
• Must be able to work overtime on occasion to include evenings and weekends.
• Required to dress in professional business attire at work daily.
• Travel required for training/conferences as required to include overnight stays.

LIMITATIONS AND DISCLAIMER:

The Assistant Auditor job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of the position.

All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or others.

The Assistant Auditor job description in no way states or implies that these are the only duties to be performed by the employee occupying the position. Employees are required to follow any other job related instructions and perform other job-related duties as required by their supervisor in compliance with office policy, state and federal laws.

Requirements are representative of a minimum level of knowledge, skill and/or ability. To perform this job successfully, the employee must possess the knowledge, skill, and/or ability to perform each duty proficiently. Continued employment remains on an “at-will” basis.

Job Type: Full-time

Pay: From $24.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Hillsboro, TX 76645: Relocate before starting work (Required)

Work Location: In person