OFFICE SERVICES MANAGER oversees and manages the daily activities of office staff to ensure efficient operations, service delivery and expense control. Develops and implements procedures and policies for all administrative activities. Being an OFFICE SERVICES MANAGER typically manages record-keeping, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/scheduling, and other related internal operations. Oversees the selection of vendors and the purchase of office equipment and supplies. Additionally, OFFICE SERVICES MANAGER coordinates resources to troubleshoot, determine the best solutions, and solve problems. Tracks and analyzes operational costs and monitors budget. Recruits, trains, and coaches office staff to achieve optimal performance. May require a bachelor's degree. Typically reports to a head of a unit/department. The OFFICE SERVICES MANAGER manages subordinate staff in the day-to-day performance of their jobs. True first level manager. Ensures that project/department milestones/goals are met and adhering to approved budgets. Has full authority for personnel actions. To be an OFFICE SERVICES MANAGER typically requires 5 years experience in the related area as an individual contributor. 1 - 3 years supervisory experience may be required. Extensive knowledge of the function and department processes. (Copyright 2024 Salary.com)
ILIULIUK FAMILY AND HEALTH SERVICES, INC.
Job Description
Job Title: Office Manager
FLSA Job Status: Exempt
Education/Licensure: Associates degree (Bachelors preferred) or equivalent education, with five years of experience in operations and one year experience supervising staff. Must have experience or education in human resources and facility maintenance. Must be fluent in English, spoken as well as written.
Department: Administration
Schedule: Generally working and available during regular clinic hours. Occasional night and weekend work may be required.
ORGANIZATIONAL SUMMARY
Reports to: Chief Executive Officer
Key Working Relationships: Administration, Medical and Support Staff.
Primary Customer Groups: Staff, patients, their families, Vendors/ customers, community employers and agencies (community organizations /groups), and regulatory agencies
JOB SUMMARY
ESSENTIAL DUTIES AND RESPONSIBILITIES
This position will function as a member of the Iliuliuk Family and Health Services (IFHS) Leadership team.
In alignment with the IFHS Mission, Vision and Values, the Office Manager will:
STANDARD OF CONDUCT
ESSENTIAL FUNCTIONS
ACKNOWLEDGEMENT
I have reviewed and understand the responsibilities of this position description.
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Signature of Employee and Date
IFHS is an equal opportunity employer