OFFICE SERVICES MANAGER oversees and manages the daily activities of office staff to ensure efficient operations, service delivery and expense control. Develops and implements procedures and policies for all administrative activities. Being an OFFICE SERVICES MANAGER typically manages record-keeping, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/scheduling, and other related internal operations. Oversees the selection of vendors and the purchase of office equipment and supplies. Additionally, OFFICE SERVICES MANAGER coordinates resources to troubleshoot, determine the best solutions, and solve problems. Tracks and analyzes operational costs and monitors budget. Recruits, trains, and coaches office staff to achieve optimal performance. May require a bachelor's degree. Typically reports to a head of a unit/department. The OFFICE SERVICES MANAGER manages subordinate staff in the day-to-day performance of their jobs. True first level manager. Ensures that project/department milestones/goals are met and adhering to approved budgets. Has full authority for personnel actions. To be an OFFICE SERVICES MANAGER typically requires 5 years experience in the related area as an individual contributor. 1 - 3 years supervisory experience may be required. Extensive knowledge of the function and department processes. (Copyright 2024 Salary.com)
We are a client-driven professional business that focuses on real estate Title Examinations, recordings of wills, deeds, easements, etc. at courthouses, and other related title research projects. The Business Office Manager position involves working with clients, internal staff, and external vendors to process orders, quotes, issues, completed title examination reports, recordings, invoicing, digital scanning, emailing completed projects, filing, and assisting management as needed. Direct management of one to two Assistants. Managing and meeting deadlines. Our clients are Real Estate Settlement companies, Law firms, Surveyors, and specialty companies for utility, railroad, timber, oil, minerals, gas, solar.
Our work environment includes:
* Modern Office Setting
* Convenient location Behind the Valley Mall
* Team collaboration and respect
We have the best, most caring, helpful, kind, respectful, committed, and talented staff ever. This has resulted in the best 3 years of our 26 years history. Are you ready to be part of a great team providing real estate ownership services throughout Virginia and the country?
9am-5pm, Monday - Friday: Paid vacation, State and Federal Holidays.
Qualifications:
· 2 years of college and/or related experience - required
· Strong attention to detail and excellent analytical skills – required
· Ability to interpret government real estate records, legal documents, and orders to reconcile with customer and vendor order fulfillment - required
· Excellent communication skills, both hand-written, typed, and verbal – required
· Strong organizational skills with the ability to prioritize tasks effectively - required
· Quickbooks Enterprise Desktop– preferred
· Microsoft Word - required
· Microsoft Excel - required
· E-Mail management (data entry, status, completed projects) - required
· Customer Relationship Management (all orders are by phone or e-mail; no onsite clients) - required
· General geographical knowledge of Virginia (search assignments) - preferred
· General use of office equipment (computers, scanners, etc.) - required
· Ability to manage client files (multi-tasking/time-sensitive work flow) - required
· Prior knowledge of real estate terms, property transfers, etc. - preferred
· Valid drivers license – required
· Reliable vehicle – required
· Works well with others in a positive team-based office
Job Type: Full-time
Pay: $18.00 - $19.00 per hour
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Work Location: In person
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