Office Supervisor jobs in Anchorage, AK

About Us

Matson has been the leading ocean shipping and logistics provider throughout the Pacific since 1882. We are the supply chain lifeline for Hawaii, Alaska, Guam, and islands of the South Pacific. We also offer the top two ocean shipping services in the world’s largest trade lane - Asia to the U.S. West Coast. With our subsidiaries Matson Terminals and Matson Logistics, our business focus is exceeding customer expectations with quality, reliability, and integrity.

We strive to operate in an environmentally sustainable manner and promote land-based environmental programs in Hawaii, Guam, and Alaska. We help improve the communities in which we work and live through our community giving program that annually supports hundreds of local organizations. And we work to improve diversity, equity and inclusion in our company, communities and industry through an active social equity program.

Matson is a great place to work, and everyone who works with us becomes part of the Matson ohana or family. Join our team and help us move freight better than anyone.

Learn more at matson.com.

About the Role

The Accounting/Office Supervisor is responsible for administering various financial activities under the direct supervision of the Office Manager. Duties include, but are not limited to, payroll, accounts payable, accounts receivable, attendance tracking, compliance to processes, procedures, and regulations, and forecasting and tracking expenses for the Dutch Harbor operation.

What you’ll do:

• Assist with preparing yearly budgets and monthly variances.
• Provide supervision to the administrative employees, along with teaching, training, and providing support.
• Ensure compliance with the ILWU labor agreement, in conjunction with the labor contracts, regarding payroll, health and welfare, and personal leave.
• Directly responsible for the payroll process for the ILWU union employees. Must be able to understand the Collective Bargaining Agreement and ensure the accuracy of submission of hours worked prior to payroll approval.
• Oversee the key entry of payroll and processes of monthly ILWU benefit reports which include researching hours worked for each employee in a specific timeframe.
• Assist with questions, submission, and inquiries regarding worker’s compensation.
• Review and approve all new hire paperwork, ensuring all documents are accurately completed.
• Ensure I-9 compliance for all existing and newly hired employees. Conduct semi-annual audits to ensure all I-9s are maintained for active and terminated employees.
• Coordinate with administrative personnel on all duties associated with the accounts payable (AP) function, including extensive communication with the corporate office and vendors regarding AP submission, AP discrepancies, vendor setup, GL coding, and maintaining expense-tracking logs.
• Complete weekly cost reports by entering labor cost information and assigning terminal expenses by department.
• Facilitate payment of maintenance invoices to ensure equipment and facility reports and purchases are accurately tracked. Audit reports for accuracy.
• Order and track office supplies and ensure cost is within the planned budget.
• Provide customer service to both internal and external customers, ensuring questions, issues, and concerns are resolved completely and quickly.
• Review and approve Performance Planning & Review (PPR) files.
• Other projects and duties as assigned.

You have these skills:

• Possess solid accounting and analytical skills.
• General knowledge and understanding of the transportation industry.
• Understanding of Union Collective Bargaining Agreements and working rules as it relates to various finance functions.
• Effective communication, both verbal and written, with all levels of the organization.
• Ability to work effectively across functional and hierarchical organizations, both internally and externally.
• Ability to approach all aspects of work with a high degree of integrity and confidentiality.
• Must be able to evaluate situations and take initiative on issues as needed.
• Ability to adapt to a variety of situations, individuals, and groups promoting teamwork and cooperation.
• Must be able to multi-task while meeting numerous deadlines.
• Ability to prioritize daily tasks and responsibilities while remaining flexible to change and new circumstances.
• Must be highly organized and detail oriented.
• Ability to be flexible with work schedule, to meet the needs of the terminal operation, including nights and weekends, if needed.

And these qualifications:

• Two (2) or Four (4) year college degree with emphasis in business or accounting or equivalent work experience.
• Three (3) – Five (5) years’ experience working in a finance or accounting function.

At Matson, we're looking for people to build a unified team to maintain our values of trust, integrity, and reliability. We welcome diverse perspectives and people who think rigorously and thoughtfully challenge assumptions.

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