Operations Clerk jobs in Bergenfield, NJ

Position Summary

The American Society for Holocaust Education and Remembrance (ASHER) is a start-up nonprofit organization. Working with key partners, ASHER will educate the world about the Holocaust so that its memory and lessons play a prominent role in the fight against antisemitism and hatred.

This individual serves as the team’s administrative and logistics support to ensure efficient team workflow across a variety of team activities and responsibilities. The Administrative Assistant will report to the Executive Director and must demonstrate excellent judgment and take initiative on a wide array of projects.

Key responsibilities include activities such as:

• Provide administrative support for the Executive Director, including meeting scheduling, preparing briefings, minutes, and other support materials for the ASHER Board, and drafting of general correspondence, donation receipts, and emails;
• Maintain the Executive Director’s calendar, schedule and organization meetings, as well as the coordination of some team travel and expense management;
• Provide event planning and logistics support for cultivation events and parlor meetings. Includes managing guest lists, invitation creation, RSVP tracking, event staffing, and working with offsite partners on room booking, catering, and event logistics as needed;
• Work in collaboration with the ASHER Bookkeeper, support donor activity and tracking including producing reports based on fundraising data, tracking and monitoring incoming gifts, and inputting and maintaining data in a variety of information systems;
• Manage websites and social media accounts;
• Coordinate as appropriate with outside consultants and/or vendors; AND
• Coordinate IT support for the Executive Director and ASHER team.
• Must have a passion for the mission and the flexibility to be part of a start-up organization; and

Required Qualifications:

• 2 to 4 years relevant experience or equivalent combination, Bachelors’ Degree preferred;
• Must have strong interpersonal skills and have the ability to effectively communicate both in writing and verbally;
• Must be organized, detail oriented and have demonstrated the ability to multitask and meet deadlines;
• Must be able to work with highly sensitive, personal information and maintain strict confidentiality;
• Must be able to work with a variety of desktop and online applications (Microsoft Office Suite, Adobe, Google Docs, etc.), and the internet. Knowledge of database management is a plus;
• Demonstrated ability to coordinate events and meetings is required;
• Knowledge of and experience working in organizations with informal education offerings is a plus;

• Must be able to work independently;
• This position is remote with select in person meetings. This individual must live in the New York Tri-State area to be available for local meetings on an as needed basis.

Compensation & Benefits

Annual salary $60,000-65,000, dependent on years of experience. Early Friday close.

American Society for Holocaust Education and Remembrance values an inclusive and diverse workplace and is an equal opportunity employer committed to hiring a diverse workforce at all levels of the organization thereby creating a culture that allows us to better serve our mission, our employees, and our communities. All qualified applicants will be afforded equal employment opportunities without discrimination because of race, religion/creed, color, national origin, sex, gender, age, disability, sexual orientation, military status, predisposing genetic characteristics, a survivor of domestic violence status, or marital status.