Operations Clerk jobs in Newark, NJ

Division Clerk, Operations

Department: Housing, Economic Development & Commerce

Division: Affordable Housing

Exempt/Non-Exempt: Non-Exempt

Union/Management: Union

Full-Time/Part-Time/Seasonal: Full-Time

Workweek: 37.5 hours per week

Salary: $48,900 – Based on qualifications and experience. Competitive Jersey City retirement and health benefits packages are available, including pension, dental, medical, prescription, FSA (flexible spending account), life insurance, and more.

The City of Jersey City seeks a qualified, dynamic, motivated Clerk for the Division of Affordable Housing.

The ideal candidate, under limited supervision, will assist with various clerical duties such as processing documents, filing, answering phone calls, sending emails, and other duties depending on the division’s needs.

Job Duties:

• Assists with compliance and monitoring activities (file maintenance, document production, data entry, and tracking).
• Reviews and checks assigned reports, applications, and other documents for corrections and completeness; refers problems to supervisor for resolution.
• Sorts, indexes, and files checks, cash stubs, vouchers, requisitions, and other materials numerically, alphabetically, or according to different predetermined classifications; maintains such files.
• Provides general, routine information in person and over the telephone; refers complicated or non-routine inquiries to appropriate staff.
• Assists and participates in training and/or community outreach activities.
• Prepares routine reports or assists in the preparation of reports by gathering data, tabulating results, and/or preparing simple charts.
• Assists in project coordination with division partners within the City and developers.
• Opens time stamps. Sorts, numbers, distributes mail, and maintains prepared mailing lists.
• Sorts, indexes, and files checks, cash stubs, vouchers, requisitions, and other materials numerically, alphabetically, or according to other predetermined classifications, and maintains such files.
• Receives applications, documents, forms, and fees; screens, sorts, and assembles this information for further processing.
• May wrap packages for shipment by mail or express. Assembles materials for distribution.

The City of Jersey City is an Affirmative Action/Equal Employment Opportunity Employer and complies with all applicable federal and state laws, rules and regulations relating to anti-discrimination and anti-harassment.

• Hand stamps letters, papers, and other documents.
• Fills in and checks form letters, circulars, and other forms as directed.
• Compiles information and/or numerical data.
• Provides information in person and over the telephone.
• May enter/or retrieve information on a computer terminal.
• May assist in requisitioning, storing, and distributing office supplies.
• May assist in preparing and verifying invoices and make simple arithmetic calculations.
• May perform fiscal duties as necessary, such as tracking and submitting invoices for payment and preparing payment vouchers as required.
• Schedules administrative proceedings; may process requests for scheduling changes.
• Performs other duties as assigned.

*Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

Required Educational Background: High School Diploma or GED required. Associate or Bachelor’s Degree preferred.

Preferred Experience: Two (2) years of Clerical or Administrative experience with a background in writing and research.

Essential Skills:

• Knowledge of office routines, equipment, and practices after a period of training.
• Ability to comprehend established office routines and department regulations.
• Ability to organize assigned clerical work and develop effective work methods,
• Ability to work effectively with associates, superior officials, and members of the public problems/procedures involved in enforcing relevant laws, rules, and ordinances.
• Ability to sort, index, file, and pull varied types of materials using an established filing system.
• Ability to operate and perform routine maintenance on office machines and other equipment.
• Proficiency in Microsoft Excel and Microsoft Office required.

This is a Civil Service Job, and you must eventually pass and qualify for the applicable Civil Service title.

Please note that this role is subject to the residency requirements set forth by NJ First Act.

The City of Jersey City is an Affirmative Action/Equal Employment Opportunity Employer and complies with all applicable federal and state laws, rules and regulations relating to anti-discrimination and anti-harassment.

Job Type: Full-time

Pay: $48,000.00 - $48,900.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid parental leave
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work setting:

• In-person
• Office

Education:

• High school or equivalent (Required)

Experience:

• Clerical or Administrative: 2 years (Required)

Work Location: In person