Operations Clerk jobs in Schenectady, NY

Lippes Mathias LLP is seeking an individual for a role that will split their time between operations and billing. The ideal candidate would be highly dependable, have a positive attitude, be organized, have attention to detail, and accuracy. This position requires professionalism and confidentiality.

• Prepare invoices from time logged by attorneys and paralegals
• Amend invoices based on feedback
• Order office supplies and monitor supply inventory
• Stock paper at all printers/copy machines daily
• Stock snack bins, coffee bars, monitor and replace toner cartridges
• Greet guests and vendors and direct them appropriately
• Collect, seal, and stamp outgoing mail using postage meters and envelope sealers
• Retrieve, sort, and distribute incoming mail
• Maintain general cleanliness of conference rooms and office
• Assist Legal Assistants with document management and special support projects, i.e., scanning, copying, filing, etc.
• Complete pickup/delivery requests and general errands
• Clean out workspaces and offices for employee departures and arrivals
• Coordinate with the building regarding building access keys and parking passes, necessary repairs, and other requests
• Process monthly pre-bills/invoices
• Process check and credit card payments
• Assist in firm-wide or office social gatherings, i.e. holiday breakfast and lunch, volunteer opportunities, special events
• Coordinate with Human Resources for onboarding of New Hires including updating the Operations Manual
• Assist in general IT setup including computers, phones, and docking stations

• Some experience as a bookkeeper, legal billing preferred
• Good working knowledge of Microsoft Word, Excel, and Outlook
• High accuracy rate and strong attention to detail
• Excellent organizational skills
• Strong professional communication skills, both oral and written
• A positive attitude in all aspects of the role, taking personal responsibility and ownership and always behaving professionally
• Reliable attendance
• Experience with document management systems such as ProLaw
• Ability to complete projects with little direction
• Ability to use discretion and handle confidential information
• Ability to meet deadlines and produce high quality work products
• Ability to lift up to 50 pounds

The pay range provided in this listing is a good faith estimate for this position based on the location that we are hiring for. Criteria included but not limited to, skill level, education, and experience, will determine where a candidate falls within the range.

Along with competitive pay, as a full-time employee you are eligible for the following benefits:

• Highmark BCBS PPO/POS plans > 4 medical plan options including 2 HDHP/HSA qualified plans
• Dental plan (including orthodontic coverage)
• Vision plan
• Health Savings Account (HSA)
• Healthcare and Dependent Care Flexible Spending Accounts (FSA)
• Paid time off (PTO) inclusive of vacation, sick and personal leave
• 401(k) with guaranteed safe harbor contribution plus profit sharing
• Term Life and AD&D
• Short-term and long-term disability
• Additional Voluntary benefits: Specified Disease, Hospital and Accident plans
• Employee Assistance Program including mental health support
• Legal work discount program