Payroll Tax Specialist jobs in Waterloo, IA

Job Description: Part-Time Administrative Assistant (Receptionist)

Position Summary:
The Part-Time Administrative Assistant is responsible for managing receptionist duties and providing administrative support in a professional tax office. This role ensures that the office operates smoothly, especially during peak tax season, by handling client interactions, managing schedules, and performing essential clerical tasks.

Duties and Responsibilities:

• Reception:
• Greet clients with a welcoming demeanor and assist with check-in processes.
• Answer, screen, and direct phone calls appropriately.
• Manage the reception area to maintain a professional appearance.
• Scheduling and Communication:
• Schedule client appointments and manage updates using Google Calendar.
• Communicate appointment reminders and confirmations to clients.
• Clerical Support:
• File, organize, and maintain client records in accordance with office confidentiality policies.
• Make copies and prepare documents as needed.
• Assist with data entry and other general office tasks.
• Confidentiality:
• Adhere to strict confidentiality guidelines in handling sensitive client information.

Qualifications:

• Proficiency in Google Calendar, Microsoft Word, and Excel.
• Strong verbal and written communication skills.
• Ability to multitask and manage time efficiently.
• Experience in an office or receptionist role is preferred.
• Understanding of the importance of confidentiality in a professional setting.

Working Conditions:

• Part-time position based in Oelwein, Iowa.
• Requires in-office presence during work hours.
• Hours are flexible, with increased activity during tax season.

Job Types: Part-time, Temporary

Pay: $15.00 - $18.00 per hour

Expected hours: 20 – 25 per week

Schedule:

• 4 hour shift
• Day shift

Ability to Commute:

• Oelwein, IA (Required)

Work Location: In person