Program Management Office Manager jobs in Paterson, NJ

Position Title: Business Office Manager (BOM)

COMPLETE CARE

Location: Passaic County, NJ

Summary: The Business Office Manager oversees all administrative and financial functions within the long-term care facility. This includes managing financial records, billing, accounts receivable/payable, payroll, budgeting, and ensuring compliance with relevant regulations. The BOM collaborates with other department heads to maintain operational efficiency and fiscal responsibility.

Business Office Manager (BOM)

Responsibilities:

1. Financial Management:

   • Maintain accurate financial records and documentation.
   • Prepare and manage budgets in collaboration with facility administration.
   • Monitor financial transactions, including accounts payable and receivable.
   • Coordinate billing processes for residents and third-party payers, ensuring accuracy and timeliness.
   • Oversee cash management and banking activities.

2. Billing and Accounts Receivable/Payable:

   • Process invoices, payments, and reimbursements.
   • Follow up on outstanding accounts receivable and resolve billing discrepancies.
   • Manage vendor relationships and negotiate contracts for goods and services.
   • Ensure compliance with billing regulations and procedures.

3. Payroll Administration:

   • Coordinate payroll processing, including timesheet verification and wage calculations.
   • Ensure accuracy of payroll data and compliance with labor laws.
   • Address payroll inquiries and issues from staff members.

4. Regulatory Compliance:

   • Stay updated on regulatory requirements related to financial management in long-term care facilities.
   • Ensure compliance with federal, state, and local regulations governing billing, accounting, and financial reporting.
   • Prepare financial reports and documentation for audits and regulatory inspections.

5. Team Collaboration:

   • Work closely with department heads and administrative staff to streamline processes and improve operational efficiency.
   • Provide financial guidance and support to department managers as needed.
   • Participate in facility meetings and committees to contribute to organizational goals and initiatives.

6. Training and Development:

   • Train staff members on financial policies, procedures, and software systems.
   • Provide ongoing support and guidance to staff regarding financial matters.
   • Identify opportunities for professional development and training to enhance staff skills and knowledge.
7. Business Office Manager (BOM)

Qualifications:

• Knowledge of accounting, finance, business administration, or related field in Long Term Care (preferred).
• Previous experience in financial management, preferably in a healthcare or long-term care setting.
• Proficiency in financial software applications (e.g., QuickBooks, Microsoft Excel).
• Strong understanding of billing processes and regulations related to long-term care reimbursement.
• Excellent communication and interpersonal skills.
• Detail-oriented with strong analytical and problem-solving abilities.
• Ability to prioritize tasks and manage multiple responsibilities effectively.
• Knowledge of regulatory requirements and compliance standards applicable to long-term care facilities.

Working Conditions:

• Typically works in an office environment within the long-term care facility.
• May require occasional evening or weekend hours to meet deadlines or address urgent issues.
• Interacts regularly with residents, families, staff members, and external vendors.

Business Office Manager (BOM)

Complete Care is an equal opportunity employer.

#LI-AM1

032924