Project Administrator jobs in Paramus, NJ

Ascape Landscape and Construction Corporation is seeking a Project Administrator to join our growing team!

Our Project Administrator will play an essential role executing projects. Reporting directly to the VP of Construction, our Project Administrator will be the liaison between Ascape Landscape and Construction Corporation and its customers, general contractors, and architects.

Our Project Administrator helps to ensure the accuracy, compliance, and efficiency of each contract and will assist the owner, project managers, vendors, and estimators with all contract aspects of projects.

Project Administrator Job Duties:

• Creating and following up on new projects, including coordinating with other departments to ensure project records are complete, changing orders, and updating budgets. Ensuring all aspects are approved before project kickoff
• Partnering with Estimators to ensure quote folders are complete with all necessary documents and details
• Collaborating with Project Managers in gathering pricing for change orders and work orders, as well as monitoring and tracking labor budgets and costs, and accounting and scope tracking
• Managing the submittal process including performance data verification, approvals, follow ups, and documentation
• Creating project datasheets and submit them to all necessary stakeholders weekly
• Ensuring all certificates of insurance are up to date
• Assisting with equipment and materials management, maintenance of office drawings, and contract close out information
• Monthly AIA Billing
• Other duties as assigned

Requirements for our Project Administrator:

• 1 year of experience in project administration, contract administration, construction, or a similar field
• A demonstrated understanding of landscape operations, construction contracts, construction plans, progress billing, and budget management
• Bachelor’s Degree in Finance, Business, or a related field is preferred but not required

Compensation for our Project Administrator:

The pay range for this role is $60,000-$70,000 per year depending on your experience. We offer health benefits after 90 days and a 401k with a 4% employer match after one year of service. We also provide sick time/vacation.

About Us:

Ascape Landscape and Construction Corporation was founded in 1984. We are a commercial and residential landscape construction and maintenance business with an established reputation for service and quality. We believe in focusing on success and providing a best-in-class landscape services to our clients across the New York, New Jersey, Connecticut, and Pennsylvania area.

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Blauvelt, NY 10913: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person