Project Administrator jobs in Smyrna, DE

Schnabel is an employee-owned, professional consulting firm that focuses on solving problems related to the earth and environment through specialization in geotechnical, water, and infrastructure engineering. Schnabel’s high standards for quality, business ethics, and concern for the communities they live in and support, are a vital part of who we are and what we offer. Founded in 1956, Schnabel has experienced tremendous success and growth through its dedication to excellence in client service, high quality, and value-added solutions. Schnabel is an ENR Top 500 Design Firm with over 500 employees in 25 offices throughout the United States.

Recognized by Civil Engineering News as one of the Best Engineering Firms to Work for, Schnabel offers a highly collaborative culture with a focus on advancement and progression of its employees. We make extraordinary efforts to attract, develop, engage, and retain the best professionals in our fields of expertise. We provide our employees with a competitive benefits package, including health, dental, life, and disability. Engagement in Schnabel’s wellness program offers incentives for employees to pursue a healthy lifestyle, and the firm rewards employees through its Employee Stock Ownership Plan.

Job Description:

Our Chadds Ford, PA office is seeking a Project Administrator to play a crucial role with the local Branch and Department Leaders, and Project Managers to provide administrative support to multiple project teams throughout the opportunity, proposal and project life cycles. In addition, this role will support the Office Manager in the daily operations of the branch.

Benefit options include:

• Medical insurance
• Dental insurance
• Flexible spending accounts
• Employee life & ADD insurance (100% company-paid)
• Short-term disability (100% company-paid)
• Long-term disability
• Supplemental life insurance
• 401(k) and profit-sharing plan
• Employee stock ownership plan (ESOP)
• Bonus program
• Paid time off
• 9 Paid Holidays
• Wellness program
• Professional development and tuition reimbursement

Position Responsibilities:

• Works with project managers for data entry and reporting within the Enterprise Resource Planning (ERP) system, relating to:
  • Entering new project information and project structure changes.
  • Entering and managing client contact and description information.
• Provide assistance and support to the project and finance teams in executing and tracking established project financial processes including customer invoice issuance, accounts receivable communications, coding vendor invoices and employee expense reports; and distributing project and office reports.
• General business development and project pursuit support, including tracking, data entry and reporting, for the branch.
• Serves as a quality control review for various documents, including, but not limited to, letters, meeting minutes, presentations, memoranda, proposals, and reports.
• Assist in scheduling meetings and documenting meeting minutes.
• Organize and maintain files, records, and documents in a systematic manner according to company procedures and processes.
• Assist Office Manager with support to office staff as needed.

Required Skills and Qualifications:

• Bachelor’s degree
• 10 years of administrative experience, ideally supporting multiple groups simultaneously
• Excellent technical verbal and written communication skills, with an emphasis on grammar proficiency
• Organized, self-starter with a strong entrepreneurial spirit
• Willing and able to learn the business and fully understand how and why tasks satisfy business needs. Ability to build relationships across the organization to be more effective in the role
• Detail-oriented – must demonstrate accuracy and thoroughness
• Notary Public in applicable jurisdictions or ability to become one within six months of hire
• Strong computer skills (proficient knowledge of MS Outlook, Word, Excel, and PowerPoint, and Bluebeam and or Adobe Acrobat Pro)
• Effective time management through balancing multiple concurrent tasks, responsibilities, and commitments

Other Requirements:

• Ability to pass a background check which may include criminal history, motor vehicle record, and credit check
• Ability to pass a pre-employment employment drug screening