Property Assistant jobs in Rockville, MD

Privately held owner of a portfolio of commercial and multifamily residential properties located throughout the Washington, DC region is looking for a seasoned Assistant Commercial Property Manager with a minimum 5 years’ commercial and multi-family residential management experience to join its team.

Job Description:

Position Title: Assistant Commercial Property Manager

Summary

As a member of the property management team, the assistant commercial property works with the senior property manage to oversee all property operations and tenant relations for the management company; and leads a team of site managers and maintenance staff.

Primary duties and responsibilities:

· Work with senior property manager to oversee maintenance programs relating to the interior and exterior condition and appearance of the properties.

· Perform routine property site inspections for maintenance needs, safety hazards, common areas, landscape needs, curb appeal, signage, etc.

· Identify and oversee capital improvement projects including roof replacements, new parking lots, common area upgrades and HVAC system upgrades.

· Coordinate the turn-over of vacant commercial spaces for new and prospective tenants.

· Maintain and bid out as necessary vendor contracts for: HVAC, trash, landscaping, snow removal, cleaning, security, etc.

· Keep an active list of third-party vendors for maintenance and capital improvement projects.

· Ensure all vendor contracts are current with certificates of insurance.

· Handle all property related insurance claims.

· Handle commercial building inspections for tenant occupancy permits.

· Handle residential county building inspections.

· Review, approve or dispute all property management related invoices.

· Ensure fleet of company vehicles are kept in good working order.

Tenant Relations

· Assist senior property manager with handling commercial tenant relations including tenant build outs, parking issues, and maintenance.

· Maintain a thorough understanding of commercial and residential tenant leases and diligently enforce lease provisions.

· Work with on-site managers to handle residential tenant matters.

· Process commercial tenant security deposits.

Leadership

· Supervise all site management and maintenance staff in the repair, renovation, and general upkeep of the properties.

· Develop staffing plans and hire new maintenance and cleaning personnel as needed.

· Create policies and procedures to ensure safety of Property Management staff.

Reporting

· Prepare weekly property status reports to submit to company President.

· Prepare and submit annual regulatory filings including energy benchmarking, fire code reports, and recycling reports.

· Maintain and update as needed property specific as-built drawings and specifications.

Position Requirements

• Strong knowledge of building systems including, plumbing, electrical, HVAC, general building construction, parking lots, roofs, etc.
• Demonstrated ability to provide leadership, direction and effectively manage a team.
• Strong organization skills and attention to detail.
• Ability to recognize, diagnose and resolve property operational problems.
• Demonstrated ability to prioritize and problem solve.
• Strong verbal, written and interpersonal skills.
• Availability to be on call and respond at off hours to emergency situations.

Computer Skills

• PC proficiency to include (to include but not limited to) Microsoft Office applications (Word, Excel, Outlook, etc.) and ability to learn company specific software.
• Knowledge of CAD software and MRI or Yardi property management software is a plus.
• Ability to adapt to new or changing software programs.

Education and Professional Experience

• Minimum 4-year bachelor’s degree
• Minimum 3 years relevant commercial and multi-family property management experience at the regional level

Other requirements

· Valid driver’s license

· Ability to climb ladders over 12’ in height.

The preceding job description has been designed to indicate the general nature and essential duties and responsibilities of the Assistant Regional Property Manager position. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of the Assistant Regional Property Manager to do this job.

Job Type: Full-time

Pay: $65,000.00 - $95,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience level:

• 5 years

Schedule:

• Monday to Friday
• On call

Education:

• Bachelor's (Required)

Experience:

• Property Management: 3 years (Required)

License/Certification:

• Driver's License (Required)

Work Location: In person