Purchasing Director jobs in Tacoma, WA

The Director of Purchasing and Contracts Management must have proven leadership skills in administering key functions including policies and procedures and systems alignment well as mentoring and leading team members. This position operates within a team environment aligned with the District’s Strategic Plan and must establish and maintain effective communication across departments and educational managers within the District.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Lead the day to day operations of the Purchasing Department as an integral position within the Business Office for the purpose of ensuring an effective operation for all end users
Participates as a team member and fully supports efforts of the Business Office Leadership Team for the purpose of building a strong department team that supports district mission, theory of action and strategic plan.
Supports and works directly with district level administrators for the purpose of collaborating with these administrators in achievement of department, program and organizational goals.
Ensures purchasing procedures as utilized within purchasing and across departments are compliant with state and federal regulations.
In collaboration with ITS, Assessment and Risk Management, ensure that Data Sharing Agreements with all third-party partners meet District requirements and are renewed in a timely manner.
Develops long and short-range plans in relation to the District’s purchasing and contract management systems (e.g. policies, procedures, bidding and request for proposal templates, contract templates and process flows for the purpose of ensuring organizational objectives are achieved in the most efficient and timely manner.
Facilitate the acquisition and of furniture and equipment for newly constructed schools and administration.
Administer the preparation of bid specifications and Request for Proposals, analysis of results, and recommend awards. Negotiate with vendors as necessary.
Supervises and evaluates technical staff

Ensures that an exceptional level of customer service is provided by team
Develops training programs and materials for administrators, principals and office managers in support of purchasing and contract management.
Develops and maintains technical documentation related to purchasing and contract management functions and responsibilities.
Facilitates communication among department staff and district staff, for the purpose of evaluating situations, identifying appropriate actions, and/or developing recommendations.
Participates in a wide variety of meetings as required (e.g. workshops, district, regional, and statewide committees, community and public agencies, seminars, conferences, etc.) for the purpose of conveying and gathering information regarding a wide variety of subjects required to carry out administrative responsibilities.

Other Responsibilities

Responds in a timely manner to inquiries of staff, district personnel, other professional organizations for the purpose of providing information and/or direction as may be required.
Works with staff across the district to establish standards for purchasing and contract management practices, processes and procedures.
Works collaboratively to proactively identify areas for improvement and enhancement
Manages vendor relationships and service agreements that enables district mission, vision, and goals.
Performs other job-related duties as assigned

REQUIRED QUALIFICATIONS:
Education and Experience:
Bachelor’s degree from an accredited college or university in Business Administration, or a closely related field.
Eight (8) years of:

relevant experience and
management experience in a K-12 educational institution or a commercial organization with a variety of complex enterprise level systems

Five (5) years of progress responsibility managing individuals and teams
Three (3) years of experience in system management, systems thinking, monitoring, forecasting, planning, implementing, and troubleshooting
Three (3) years of experience in presenting complex information to non-technical audiences

PREFERRED QUALIFICATIONS:
Washington State school district experience
Five (5) or more years of experience in large organizations (multiple locations with operating budgets in excess of $300,000,000

CONDITION OF EMPLOYMENT:
Valid Washington State Driver’s License
Criminal background clearance
Work scheduled hours (and hours outside of normal business hours, as needed) on a consistent basis

KNOWLEDGE OF:
Culturally responsive family and community engagement best practices
Adult learning theory design and delivery
Collaborative and problem-solving methods
Effective adult behavior management
Teaching and learning in a standards-based system
Use of school and performance data to improve academic achievement; current research about the elimination of achievement gaps and accelerated student learning
Culturally competent pedagogy and schooling practices; curriculum alignment and integration; differentiated instruction
Theories and practices of special education, English language learner, and highly capable and advanced learning education and required services
Communication strategies with parents/guardians

ABILITY TO:
Demonstrate strong leadership and communication skills to work effectively and collaboratively with all stakeholder groups
Instruct, coach and lead adults
Analyze and interpret student performance data
Demonstrate effective written and oral communication
Facilitate group processes and presenting to groups
Develop assessment tools and statistical reports
Demonstrate effective decision-making and problem solving
Demonstrate skills in organization and time management
Plan and implement strategies for change
Demonstrate skill in budget preparation and fiscal control
Prioritize and meet critical timelines in preparing district, state, and federal reports
Facilitate group meetings/presentations involving multiple stakeholders that may have multiple viewpoints and perspectives
Courageously lead conversations focused on equity, closing opportunity gaps, and equal access to rigorous instruction
Establish and maintain effective working relationships with District staff and administrators, students, parents or guardians, outside agencies and the public, in a multi-ethnic, multi-cultural and multi-lingual environment
Plan and deliver professional development
Address and evaluate adult and student learning
Address new trends and ideas in education and education transformation
Plan, organize, prioritize and multi-task
Work independently and as a team member and collaborate with others
Work in a fast-paced and changing environment while meeting goals and deadlines
Build spreadsheets, conduct presentations and communicate both in person and via e-mail
Adapt to change and remain flexible

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES RELATED TO CULTURAL COMPETENCE AND EQUITY:
Knowledge/awareness of own cultural identity and how this influences behavior, and desire to learn about the cultural identity of others.
Ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff, students, and patrons of the District.
Ability to understand and hold self and others accountable for promoting the Federal Way Public Schools’ commitment to “Each Scholar: A Voice. A Dream. A Bright Future.”
Ability to recognize that each person is a unique individual even as we celebrate their group cultural heritage.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee will regularly stand and walk, bend neck and back, use hands for repetitive grasping and pushing/pulling. The employee will constantly be required to sit for extended periods of time and use a computer screen and keyboard. The employee may occasionally be required to squat, kneel, and use hands for fine manipulation, climb stairs/ladder, lift and reach overhead, and lift/carry. The employee must constantly lift/carry up to 5 pounds and must frequently lift /carry up to 15 pounds. The employee will occasionally lift/carry a maximum of 25 lbs. The employee is occasionally required to push/pull a maximum weight of 200 pounds.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee regularly works in indoor conditions and regularly works near video display. The noise level in the work environment is usually moderate. The position constantly deals with frequent interruptions, demanding deadlines, and regularly deals with angry and distraught employees and community members.

WORK SCHEDULE
Work schedule typically works 8 hours per day, Monday through Friday, 260 days per year, or as otherwise determined by the District.

REPORTING RELATIONSHIPS
This position reports to the Chief Finance & Operations Officer

REPRESENTATION
Non-Represented

LEVEL OF COMPENSATION
Director 2 level on non-represented salary schedule

Disclaimer
The preceding list is not exhaustive and may be supplemented as necessary. The statements contained herein reflect general details as necessary to describe the principal functions of this job, the scope of responsibility and the level of knowledge and skills typically required, but should not be considered an all-inclusive listing of work requirements, skills or duties so classified. All personnel may be required to perform duties outside their normal responsibilities from time to time as needed.
All employment open positions are made available on a nondiscriminatory basis without regard to race, color, creed, religion, sexual orientation, national origin, gender, age, disability or veteran status.
Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include, and are not intended to include, every possible activity and task performed by every specific employee.