Registration Manager jobs in California

I am the CEO for Xclusive Registrations which is a company licensed by the Department of Motor Vehicles to process vehicle registrations to the general public. Aside from DMV services we offer a variety of services such as commercial truck permits, business structure formation such as LLCs, corporations, DBA's etc and insurance services. we are looking to hire a personal assistant to assist the CEO by managing day to day tasks. The goal is to free up time and alleviate the work load in order to focus on other aspects of the business and continue growing and expanding. Each day will look different and Daily tasks can range anywhere from getting coffee in the mornings, creating and maintaining schedules and calendars, cleaning and light housekeeping, administration, data entry, basic accounting/bookkeeping, paperwork and clerical work at the office. There is no child care involved in this position. The ideal candidate should take initiative and be a self-starter but also be able to take direction when necessary. you must be good with people, creative, solution based, patient, organized, detailed, good with computers/technology and be able to pick up on new things fairly quickly. The goal is to have you be an extention of the CEO

***MUST SPEAK/WRITE SPANISH

Responsibilities:

• Help with daily time management
• Run errands as requested
• Light house maintenance
• Creating and maintaining a daily schedule
• Manage calendars, schedule appointments, and coordinate meetings
• Provide executive and administrative support to CEO in all required tasks.
• Act as a mediator between external clients and customers, employees and the manager to convey information.
• Handle incoming calls and emails, and respond to inquiries in a professional manner and distribute correspondence
• Handle Bills
• Bookkeeping
• Acting as the point of contact between the CEO and clients
• Assist with customer service inquiries and provide excellent customer support
• Assist with data entry and paperwork

Experience:
Previous experience in a similar role as a personal assistant or administrative assistant is preferred
- Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint) and other office software
- Strong organizational skills with the ability to multitask and prioritize tasks effectively Superior time management
- Excellent verbal and written communication skills
- Attention to detail and accuracy in completing tasks
- Ability to maintain confidentiality of sensitive information

• Ability to receive constructive feedback
• A self-starter willing to be proactive and take initiative
• Ability to meet deadlines and remain calm under pressure
• Ability to give direction to others
• Strong follow-up skills
• Internet savvy
• Advanced proficiency in technology and social media

This is an exciting opportunity for someone who is organized, proactive, and enjoys providing support in a fast-paced office environment and an eye for detail. To be successful in your career, you should be proactive and anticipate needs, have flexibility, be reliable, discreet, and loyal.

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Responsibilities:

- Provide administrative support to the employer, including managing calendars, scheduling appointments, and organizing meetings
- Answer and screen phone calls, take messages, and respond to inquiries in a professional and timely manner
- Coordinate projects and tasks to ensure deadlines are met and deliverables are completed accurately
- Maintain computer literacy by utilizing various software applications for data entry, document creation, and email communication
- Perform clerical duties such as filing, photocopying, and transcribing documents
- Assist with customer service tasks, including responding to customer inquiries and resolving issues or complaints
- Assist with event planning and coordination, including venue selection, vendor management, and logistics coordination
- Support office management by ordering supplies, maintaining inventory, and ensuring a clean and organized work environment

Skills:

- Excellent phone etiquette with the ability to handle calls professionally and efficiently
- Strong project coordination skills to manage multiple tasks and deadlines effectively
- Proficiency in computer literacy, including Microsoft Office Suite (Word, Excel, PowerPoint) and email communication
- Familiarity with office procedures and equipment to perform clerical duties accurately
- Customer service skills to provide exceptional support to clients or customers
- Data entry skills with attention to detail for accurate record keeping
- Ability to transcribe information accurately from audio or written sources
- Organizational skills to assist with event planning and coordination
- Knowledge of office management practices to support daily operations

Please note that this job description is not exhaustive and additional responsibilities may be assigned as needed.

Job Type: Full-time

Pay: From $19.00 per hour

Expected hours: 40 per week

Benefits:

• Employee discount
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Microsoft Excel: 1 year (Required)

Ability to Commute:

• Corona, CA 92882 (Preferred)

Work Location: In person