Secretary jobs in Chadbourn, NC

JOB VACANCY ANNOUNCEMENT

POSITION: Secretary II

DEPARTMENT: Senior Services

SALARY: Grade 55 $14.4809 Hourly /$30,120.22 Annually

OPENING DATE: May 30, 2024 OPEN UNTIL FILLED

APPLY AT: Duplin County Personnel Office Apply Online: www.duplincountync.com

County Administration Building

224 Seminary Street

Kenansville, NC 28349

9l0-296-2104 "Equal Opportunity Employer"

GENERAL DESCRIPTION OF DUTIES

Under general supervision, the purpose of the position is to provide administrative and clerical office support. Employees in this classification performs moderately complex secretarial work. Position is responsible for preparing and processing a variety of reports, forms, and correspondence; performing receptionist duties; and filing and maintaining departmental records. In addition, the employee in this position serves as the Senior Health Insurance Information Program Coordinator role. Performs related work as required.

SPECIFIC DUTIES AND RESPONSIBILITIES

EXAMPLES OF ESSENTIAL FUNCTIONS

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

Greet incoming patrons, and direct callers to the appropriate staff member. Provide information and referrals as inquiries is received from the public; maintain agency event meeting/calendar schedules. Compile the agency committee appointment roster, fire inspections and lease agreement(s). As directed, prepare the recommendation letters for committee appointment and/or re-appointment.

Complete and maintain designated agency monthly reports, record/type official minutes in agency meetings as assigned and submit correspondence to the Director. Compile information for monthly reports; utilize various formats entering computerized data entry equipment. Process incoming and outgoing mail, transfers and rotates agency yearly files. Schedules interviews, assists with the interview panel, completes applicant reference documentation.

Completes client registrations and maintains monthly orders for ensure supplement program. Responsible for maintaining client files/prescriptions, collects payments, and balances ensure shipment invoices. Specific to ensure program, contacts main office with any inconsistences with the ensure shipment or invoice schedules.

Senior Health Insurance Information Program Coordinator Role - SHIIP

Serves as SHIIP (Senior Health Insurance Information Program) Coordinator for Duplin County.

Must successfully complete the SHIIP on-line basic training orientation and virtual program requirements.

Must attend virtual/or in person quarterly conference calls as well as travel to attend the annual SHIIP conference held each year.

Ensure that the SHIIP coordinating site is following the activities outlined within the grant statement of work. Identify and implement strategies to develop a volunteer network in the county to enhance the program.

Provide individual training sessions, counsel Medicare beneficiaries, and new to Medicare clients. Coordinate quarterly volunteer counselor meetings with SHIIP Regional Manager. Enter all client contact data accurately in a timely manner utilizing the federal reporting system (STARS) website to ensure all counseling efforts and media outreach is documented.

Recruit volunteers and support the ongoing engagement of community partners to enhance SHIIP awareness.

MINIMUM TRAINING AND EXPERIENCE

Associate’s degree with course work emphasis in business related field; supplemented by one (1) to two (2) years previous experience and/or training involving office or secretarial work; or an equivalent combination of education, training, and experience. Must be proficient in the use of Microsoft Word, Excel, Power Point, Publisher, and Outlook 360.

SPECIAL REQUIREMENTS

Must possess a valid North Carolina driver’s license.

Must be a certified SHIIP counselor or be eligible to become a certified SHIIP counselor within three months of hire date.

In accordance with the county’s drug free workplace policy, employees will be subject to pre-employment and random drug screening.

Job Type: Full-time

Pay: $14.48 - $21.72 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Kenansville, NC 28349 (Required)

Ability to Relocate:

• Kenansville, NC 28349: Relocate before starting work (Required)

Work Location: In person