Secretary jobs in Santa Ana, CA

About our Company:

There are several compelling reasons why you should consider contacting Dialoque, a leading Financial Consultancy firm. Here are some key points that highlight the benefits of engaging with our services:

• Expertise and Experience

• Holistic Approach

• Personalized Solutions

• Proactive and Forward-Thinking

• Ethical and Transparent

• Comprehensive Range of Services

• Results-Driven Approach

Ray Rate: $17.5- $24 per hour

Schedule: Monday to Friday

Job Description:

We are seeking a highly organized and detail-oriented Secretary to join our team. As a Secretary, you will play a crucial role in ensuring the smooth functioning of our organization by providing administrative support to various departments and executives. Your primary responsibility will be to handle day-to-day office tasks, manage communications, and assist in coordinating activities to maintain an efficient and productive work environment. The ideal candidate should be proactive, resourceful, and possess excellent communication and time management skills.

Responsibilities:

• Administrative Support: Perform a wide range of administrative tasks, including managing phone calls, emails, and correspondence. Handle incoming and outgoing mail and maintain an organized filing system.

• Calendar Management: Maintain executives' calendars, schedule appointments, meetings, and conferences. Ensure all necessary materials and resources are prepared in advance.

• Meeting Coordination: Arrange and coordinate meetings, including booking conference rooms, notifying participants, and preparing meeting agendas and minutes. Follow up on action items as required.

• Travel Arrangements: Assist in arranging travel plans, accommodations, and itineraries for company personnel. Monitor travel expenses and ensure adherence to the company's travel policies.

• Record Keeping: Maintain accurate records of important documents and files, and ensure they are easily accessible for reference when needed.
  

Experience and Skills:

• Education: High school diploma or equivalent is required. Additional certifications or courses in office administration or secretarial studies are a plus.

• Organizational Skills: Exceptional organizational skills and attention to detail to effectively manage multiple tasks and prioritize accordingly.

• Communication Skills: Excellent written and verbal communication skills to interact with individuals at all levels of the organization and external contacts.

• Tech Savviness: Proficiency in using office software and productivity tools such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and cloud-based collaboration platforms.

• Adaptability: Ability to adapt to changing situations and willingness to take on new responsibilities as needed.

• Interpersonal Skills: A positive and approachable attitude, with the ability to work well in a team-oriented environment.

• Professionalism: Demonstrate a professional appearance and conduct, reflecting the values of the organization.
  

• Competitive Salary

• Health Insurance

• Retirement Plans

• Paid Time Off (PTO

• Flexible Work Arrangements