Department
School of Medicine / Student Affairs
Scope of Job
To provide support in the operation and coordination of academic advising program or multiple projects. Responsible for assigned phases of academic advising program or select projects within an area.
Description of Duties
- Coordinates academic advising program to ensure that implementation and prescribed activities are carried out in accordance with specified objectives.
- Supervises assigned day-to-day activities and personnel of the assigned advising program.
- Participates in planning and developing methods for program implementation and administration; coordinates program activities.
- Performs on-site reviews and reports activities and resolutions of project operating issues with project staff.
- May represent department in official functions.
- Drafts brochures, letters, agendas, and contracts.
- Attends meetings, conferences, and seminars related to the advising program’s mission and goals.
- Reviews records and reports of activities to ensure progress is being accomplished toward specified program objective; recommends modifications to methods or procedures as required to redirect activities and ensure that objective is attained.
- Supervises and organizes seminars, conferences, and presentations.
- Prepares recurring advising program reports for management use or as required for project or program.
- May participate in preparing grant proposals to state and federal agencies and private foundations.
- May conduct formal training or instruction in a classroom setting.
- Interacts with faculty, staff and students to promote the goals and objective of the advising program.
- Assists in preparing reports, proposals, manuals, and other documentation as required for the advising program.
- Develops and maintains database on research studies, policy issues, etc.
- Develops, cultivates, and maintains working relationships with internal/external departments/agencies and other organizations associated with and/or receiving benefit from the advising program.
- Performs other duties as assigned.
Supervision Received
Specific supervision from assigned supervisor.
Supervision Given
Supervises assigned staff.
Required Education
Bachelor’s degree in Business Administration, Education, Communications, Public Administration or in a related field from an accredited university
Licenses/Certifications
None.
Required Experience
- One (1) year of general office experience or experience in the business administration, public administration or experience in academic advising programs, or
- Three (3) years of the required experience with an Associate Degree or 60 hours of College Credit, or
- Five (5) years of the required experience with a High School Diploma or equivalent.
Equipment
As specified for the particular job.
Working Conditions
Needs to be able to successfully perform all required duties. Normal office, classroom or outside environment. Some travel and weekend work is required. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley. Particular project or program may require ability to drive a car for local or distant travel for consultation, training, meetings, or on site demonstrations. Must be able to bend, stoop, reach and lift for retrieving/maintaining files and for setting up multimedia equipment. Must be able to move between buildings, offices and classrooms.
Other
Must demonstrate effective project promotion skills, and, the ability to develop and maintain strong working relations with internal and external agencies and entities. Ability to interact in a professional manner with faculty, staff, students and the public. Excellent verbal and written communication skills. Demonstrated interpersonal skills.
Physical Capabilities
N/A
Employment Category
Full-Time
Minimum Salary
Commensurate with Experience
Posted Salary
Commensurate with Experience
Position Available Date
12/16/2024
If Yes, Provide Grant Expiration Date