Special Events Coordinator - Casino jobs in Pocatello, ID

Alumni Events Coordinator, University Advancement (1114)
Pocatello - Main

Institution Information

Idaho State University, established in 1901, is a Carnegie-classified doctoral research and teaching institution, with a culture built on trust, compassion, stability, and hope. ISU serves over 12,000 students in Pocatello, Meridian, Twin Falls, and Idaho Falls. Students and faculty at ISU are leading the way in cutting-edge research and innovative solutions. We are proud to offer exceptional academics nestled in the grand, natural beauty of the West. We invite you to apply to be a part of our University community!

Job Description

The Alumni Events Coordinator plays a crucial role in strategically engaging alumni, parents, and friends of Idaho State University (ISU) through the planning and execution of various programs, projects, and events. By fostering meaningful connections and providing tangible benefits to both alumni and current students, the coordinator contributes to strengthening ISU programs and advancing the university's goals.

This position works closely with university partners and the broader community to establish and nurture pathways for alumni participation, ensuring the continuous growth and success of Idaho State University. The Events Coordinator reports directly to the Associate Vice President for Alumni and Government Relations and Advancement Communications.

Key responsibilities include:

• Planning and executing diverse alumni events, social gatherings, fundraising initiatives, and board meetings
• Coordinating the rental process for the ICCU Bengal Alumni Center, serving as the main point of contact for potential renters
• Assisting interested parties in completing rental agreements and coordinating event logistics
• Maintaining accurate records of rental agreements, payments, and event details
• Providing on-site support during events, addressing inquiries and ensuring a smooth experience for renters and guests
• Collaborating with the Alumni Relations and Advancement Communications team to promote the rental venue
• Evaluating and improving the rental process and customer experience based on feedback
• Managing administrative tasks related to alumni events, including procurement, payments, and coordination with vendors
• Establishing and monitoring event budgets, ensuring financial records are maintained
• Overseeing on-site management of alumni events and providing necessary assistance to attendees
• Collaborating with the AVP and other team members to evaluate event effectiveness and implement improvements
• Responding promptly and professionally to inquiries from event attendees, demonstrating excellent customer service
• Maintaining accurate event details and updating the alumni database with attendee information
• Assisting in the development and distribution of promotional materials to engage alumni and event attendees

Minimum Qualifications

• At least one year of administrative or business experience, or experience organizing events, social schedules, conferences, etc., or equivalent combination of education and experience
• Strong communication skills, both written and verbal
• Demonstrated commitment to providing excellent customer service
  

Preferred Qualifications

• Proficiency in budget management, including establishing and maintaining event budgets and monitoring financial records
• Familiarity with alumni engagement strategies and best practices to enhance the participation and satisfaction of alumni attendees
• Experience with event scheduling software to effectively plan, schedule and manage alumni events
• Prior experience in facility scheduling, including coordinating bookings and managing inquiries from individuals and organizations interested in renting event spaces
• Proficient in using database systems to maintain accurate event details
• Familiarity with event promotion and engagement techniques

Note: This job description outlines the primary responsibilities and qualifications for the Alumni Events Coordinator role at Idaho State University. Additional duties may be assigned as needed, and the University reserves the right to modify or amend this description at any time.

You must submit your CV/resume, cover letter, and list of three (3) professional references, including current contact information. This position will remain open until it is filled; however, priority consideration will be given to applications received prior to June 19, 2023. Salary will be commensurate with education and experience. Benefits include comprehensive health, dental, and vision; life insurance; disability plan; employee assistance program (EAP); excellent retirement options and company contribution; and generous paid time off/sick leave accrual. All offers of employment are conditional pending the successful completion of a background investigation, provided by HireRight.

Posting Number: req1971
Type: Working 12 months per year
Position: Non-classified Staff
Division: University Advancement

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.

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