Top Administrative Executive leads operations and plans all aspects of an organization's staff and service functions. Establishes the infrastructure and capacity to provide internal services to the organization. Being a Top Administrative Executive oversees multiple functions that typically include administrative/office, financial operations, facility maintenance/space planning, security, hospitality services, equipment and supply procurement, vendor management, and others. Develops the capital and operating budgets for each function. Additionally, Top Administrative Executive designs processes and policies that support efficient service delivery and meet the organization's changing needs. Sets overall performance goals and standards of service. Utilizes data analytics to measure activity and drive continuous improvement. Requires a bachelor's degree. Typically reports to chief executive officer (ceo) or chief operating officer (coo). The Top Administrative Executive manages a business unit, division, or corporate function with major organizational impact. Establishes overall direction and strategic initiatives for the given major function or line of business. Has acquired the business acumen and leadership experience to become a top function or division head. (Copyright 2024 Salary.com)
Payrate: $27 / hour
Location: Davenport, IA
Approved Duration: 5 Months
Accessibility: Onsite
Schedule: 1st Shift
1st shift - 40 hours/onsite full time
We are seeking an experienced Senior Administrative Assistant (Executive Assistant) to fill a temporary role. This person would work side-by-side with our current Sr Admin for 3 months prior to her departure for maternity leave (anticipated in August.) This person would be the sole Admin for 8 weeks & then would assist the Sr Admin as she transitions back to work in October.
Competencies (most to least important for role per Chelsea, current admin)
1. Communicates effectively
2. Manages complexity
3. Ensures Accountability
4. Drive results
5. Tech savy
6. Customer focus
Skills, Abilities, Knowledge
1. Verbal Communication (100% of the time)
2. Computer Skills (10% of the time)
a. need a good handle on basic computer programs - outlook, Microsoft, internal Deere systems etc. SAP, power of BI not necessary but doesn’t hurt
3. Planning and Organizing (30% of the time)
a. largest portion of the role
4. Policy and Procedures (5% of the time)
5. Assessment (5% of the time)
6. Build customer loyalty (0% of the time)
7. Call Handling (10% of the time)
8. Numerical Skills (0% of the time)
9. Office systems (20% of the time)
10. Strengthen Customer Connections (0% of the time)
Top 5 Responsibilities
1. Managing calendars/ schedules to ensure factory leadership can run the factory at top efficiency.
2. Planning and organizing - meetings, workshops, factory events, proactive scheduling, connecting correct parties, etc.
3. Communication - via calendar holds, note taking, assisting in needs, factory comms when Kaitlyn is absent
4. Deere Knowledge - people approach the admin for countless reasons and you need to be up to date on what is happening within the enterprise to be able to assist
5. Computer Skills and office systems
Skills in a Successful Candidate
1. Understanding of Deere processes/applications
2. Organized and forward thinker to anticipate needs before they become a problem and pivot plans as needed
3. Proficiency in outlook/Microsoft
4. Personable - need to work with all departments and teams across the factory and beyond
5. Effective communicator both written and verbal
6. Quick learner/background in mfg. if possible but not necessary
Job Type: Full-time
Pay: $27.00 per hour
Schedule:
Ability to Relocate:
Work Location: In person
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