Top Administrative Executive jobs in Helena, MT

The Resort at Paws Up is America's premier luxury ranch resort. Set on a 37,000-acre ranch, Paws Up embodies the spirit of the American West. It's a family owned and award-winning destination that truly inspires.

The Resort at Paws Up is seeking to add an Executive Administrative Assistant to our team. The Executive Administrative Assistant reports to and provides administrative support to the Owner, Managing Director and Director of Special Projects. This position is in charge of managing the office and making sure it is a welcome environment for anyone who walks through the door.

The Primary Functions are:

• Adhere to a strict standard of confidentiality, as this position deals with executive level, sensitive and confidential material.
• Answer telephone calls in accordance with The Resort at Paws Up standards.
• Provide excellent customer service to both guests and employees.
• Manage the schedule and calendar of the Managing Director.
• Coordinate meetings with various members of staff and make sure the meeting spaces are clean and welcoming.
• Assist in purchasing various decor for the owner and Director of Special Projects.
• Manage and Maintain a spreadsheet to assist in reorders for housekeeping, retail and other departments
• Maintain stock of office supplies needed for operation of Resort Office.
• Perform special projects as assigned by the Owner, Managing Director or Director of Special Projects
• Work closely when assigned, with the Conference Services team on special projects, event coordination and other issues.
• Work closely with all management level staff to ensure all operational and financial goals are met or exceeded.

Looking for Team Members with:

• Excellent customer service skills
• Must be a problem solver
• Flexibility in work schedule and hours
• Basic accounting skills and / or bookkeeping skills
• Ability to troubleshoot a multitude of computer problems
• Valid driver’s license with good driving record
• Must be able to pass a background & consumer credit check
• Previous successful experience in Executive Assistant position or Administrative Assistant position.
• Previous experience in a luxury resort/hotel, or hospitality industry preferred
• Excellent computer knowledge and keyboard skills
• Excellent knowledge of Microsoft Word, Excel, Outlook, Maestro Resort management system or similar system

Team Members can look forward to:

• 401K (Discretionary)
• Medical, Dental, Vision
• Employee Assistance Program
• Complimentary Lunch Provided
• Referral Bonus (Get paid to recruit)
• Carpool reimbursement $5-$20/Day
• Employee Discounts on Merchandise
• PTO – 9 Floating Holidays and 15 Personal
• Opportunities for career development and advancement
• Life Insurance, Long Term and Short-Term Disability

Check it out for yourself!

https://youtu.be/FvGzdXJubf8

The Resort at Paws Up provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.