Top Administrative Executive jobs in Huntsville, AL

Top Administrative Executive leads operations and plans all aspects of an organization's staff and service functions. Establishes the infrastructure and capacity to provide internal services to the organization. Being a Top Administrative Executive oversees multiple functions that typically include administrative/office, financial operations, facility maintenance/space planning, security, hospitality services, equipment and supply procurement, vendor management, and others. Develops the capital and operating budgets for each function. Additionally, Top Administrative Executive designs processes and policies that support efficient service delivery and meet the organization's changing needs. Sets overall performance goals and standards of service. Utilizes data analytics to measure activity and drive continuous improvement. Requires a bachelor's degree. Typically reports to chief executive officer (ceo) or chief operating officer (coo). The Top Administrative Executive manages a business unit, division, or corporate function with major organizational impact. Establishes overall direction and strategic initiatives for the given major function or line of business. Has acquired the business acumen and leadership experience to become a top function or division head. (Copyright 2024 Salary.com)

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Executive Administrative Assistant (Top Secret - HSV)
  • SiloSmashers
  • Huntsville, AL FULL_TIME
  • Executive Administrative Assistant

    SiloSmashers is seeking an experienced Executive Administrative assistant to support our federal law enforcement client.

    The Administrative Support performs a variety of clerical and administrative duties that are necessary to run an organization efficiently.


    Work Description:

    • Write a variety of technical articles, reports, brochures, and/or manuals for documentation for a wide range of uses.
    • Create, customize, prepare, and maintain presentations, briefing charts, and documents using computer software (e.g., Microsoft Office Suite), websites, graphical elements, scanned photos, and other presentation materials.
    • Review and modify correspondence for internal consistency and conformance.
    • Maintain and update the calendar of management within the assigned Units and/or Sections using computer software (e.g., Microsoft Office Suite) by making appointments and arranging meetings, based on the manager's schedule and current issues.
    • Coordinate and support meetings and special events for the organization to include coordinating all amenities, accommodations, visit requests, and collection of funds.
  • - Schedule accommodations for meetings, record lunch requests for meetings with outside guests notify attendees, coordinate Video Teleconference - Conference requirements, and handle any other special requirements for meetings/conferences/projects (reserve parking spaces, directional signs, registration desk, name plates, table tents, etc.).
    • Obtain and deliver read ahead material for management's scheduled meetings and distribute to attendees.
    • Prepare travel requests; arrange travel and lodging arrangements; arrange and coordinate a schedule for visits.
    • Maintain conference room reservation schedules for the purpose of coordinating meetings, visits, and appointments.
    • Enter data and maintain office databases such as organizational charts, personnel accountability, travel, training, and budget.
    • Enter and maintain professional data.
    • Serve as records manager and maintain office files.
    • Collect, review, archive forms (such as leave requests, employee work schedules, and telework applications), and enter data into the timekeeping system for branch chief review.
    • Coordinate, define structure, and organize electronic materials, presentations and documents using databases, servers, and SharePoint sites.
    • Prepare property turn-ins
    • Prepare, review and process training requests, travel vouchers, conference requests, personnel related documents, and technical report staffing for conformance to policy and procedures prior to the appropriate authoritative signature.
    • Gather and organize completed personnel documents and delivering completed document packages for personnel actions to include civilians, contractors, students, guest researchers, etc.
  • - Respond to administrative queries and taskers by the established deadline. - - Keep accurate records of final disposition of each action and inform the respective action officer of results.
    • Receive and screen visitors and phone calls. Professionally answer office manager telephone line, take messages, and refer calls and visitors to appropriate staff.
    • Operate shared office equipment, to include copy machine, scanners, facsimile machine, computers, printers, and shredders, and as needed submit repair requests.
    • Follow standard operating procedures (SOP) and Internal Operating Procedures (IOPs) provided as Government Furnished Information (GFI) at contract award, related to functions such as personnel accountability, security, and safety.
    • Prepare and review correspondence (e.g., minutes, information papers, reports, queries, taskers) for grammatical errors, proper tone, accuracy, clarity, and formatting. Make corrections and retypes as necessary.
    • Participate as a member of Integrated Product Teams (IPTs) or groups developing changes or improvements to administrative processes and procedures

    The Executive Administrative Assistant position shall have the following qualifications:

    • Bachelor's degree from an accredited university or college with eight (8) year or more years of general office assistant experience. Educational requirement may be waived if the candidate has ten (10) or more years of experience.
    • Knowledge and/ experience using Microsoft Office Suite, specifically Power Point, Excel, and Word.
    • Ability to communicate orally and in writing.
    • Experience operating standard office equipment, to include telephones, copy machine, scanners, facsimile machine, computers, printers, and shredders.
  • 1 Month Ago

  • S
    Executive Administrative Assistant(Top Secret - HSV)
    • SiloSmashers
    • Huntsville, AL FULL_TIME
    • Executive Administrative Assistant SiloSmashers is seeking an experienced Executive Administrative assistant to support our federal law enforcement client. The Administrative Support performs a variet...
    • 1 Month Ago

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    Executive Administrative
    • Canvas Inc.
    • Huntsville, AL FULL_TIME
    • Job Title: Executive Administrative Location: Huntsville, AL Canvas, Inc. is seeking an Executive Administration! Canvas, Inc. provides services to a diverse group of customers in the areas of Test an...
    • 26 Days Ago

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    Senior Administrative Assistant(Active Top Secret Clearance)
    • SiloSmashers
    • Huntsville, AL CONTRACTOR
    • Senior Administrative Assistant SiloSmashers is seeking an experienced Administrative Assistant to support our federal law enforcement client. The Administrative Assistant performs a variety of cleric...
    • 5 Days Ago

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    Executive Administrative Assistant (Intermediate)
    • Yorktown Systems Group
    • Huntsville, AL FULL_TIME
    • EEO STATEMENT Yorktown Systems Group, Inc. is an Equal Opportunity Employer. No employee or applicant for employment is denied equal opportunity because of race, color, sex, national origin, religion,...
    • 23 Days Ago

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    Executive Administrative Assistant
    • QED Analytics Inc
    • Redstone, AL FULL_TIME
    • DescriptionExecutive Administrative Assistant: Extensive experience supporting CEO level or military equivalent (Senior Executive Service (SES) or Flag Officer. Extensive background leading tasks asso...
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    0 Top Administrative Executive jobs found in Huntsville, AL area

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    Executive Asst
    • Crestwood Medical Center
    • Huntsville, AL
    • Provides administrative support in order to increase the time an executive has available for executive level responsibil...
    • 4/26/2024 12:00:00 AM

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    Front Desk Supervisor - $17.50 /hr
    • Courtyard Huntsville University
    • Huntsville, AL
    • Job Summary: The Front Desk Supervisor is responsible for assisting the Front Desk Manager and/or General Manager while ...
    • 4/26/2024 12:00:00 AM

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    Executive Administrator
    • Canvas Inc.
    • Huntsville, AL
    • Job Title: Executive Administrative Location: Huntsville, AL Canvas, Inc. is seeking an Executive Administrator! Canvas,...
    • 4/25/2024 12:00:00 AM

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    New Market/ Hazel Green Caregivers Needed
    • Seniors Prefer Homecare
    • Huntsville, AL
    • DO NOT APPLY IF... •You can not pass a drug screen •You can not pass a background check •You don't have reliable transpo...
    • 4/24/2024 12:00:00 AM

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    Executive Administrative Assistant(Top Secret - HSV)
    • SiloSmashers
    • Huntsville, AL
    • Executive Administrative Assistant SiloSmashers is seeking an experienced Executive Administrative assistant to support ...
    • 4/23/2024 12:00:00 AM

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    Dual Assistant General Manager - Everhome and Woodspring Suites Huntsville
    • Everhome Suites Huntsville
    • Huntsville, AL
    • Job Summary:Ensure guest satisfaction and the efficient operation of the hotel by supervising operating departments in t...
    • 4/23/2024 12:00:00 AM

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    Weekend Day Caregivers
    • Seniors Prefer Homecare
    • Huntsville, AL
    • DO NOT APPLY IF... •You can not pass a drug screen •You can not pass a background check •You don't have reliable transpo...
    • 4/23/2024 12:00:00 AM

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    City Clerk Administrative Aide (Grade 12)
    • City of Huntsville, AL
    • Huntsville, AL
    • Salary : $39,769.60 - $67,496.00 Annually Location : Huntsville, AL Job Type: Full-Time Job Number: 5609 Department: Cit...
    • 4/22/2024 12:00:00 AM

    Huntsville is a city located primarily in Madison County in the Appalachian region of northern Alabama. Huntsville is the county seat of Madison County. The city extends west into neighboring Limestone County and south into Morgan County. Huntsville's population was 180,105 as of the 2010 census. Huntsville is the third-largest city in Alabama and the largest city in the five-county Huntsville-Decatur-Albertville, AL Combined Statistical Area, which at the 2013 census estimate had a total population of 683,871. The Huntsville Metropolitan Area's population was 417,593 in 2010 to become the 2n...
    Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
    Income Estimation for Top Administrative Executive jobs
    $287,651 to $471,867
    Huntsville, Alabama area prices
    were up 1.3% from a year ago