Top Manufacturing Executive jobs in Dallas, TX

Executive Assistant

Join our Team!

Our number one commitment is to our employees happiness, safety, and security. At our facility, our employees have the opportunity to work in a unique and fun environment, where they can grow their skills and gain valuable experience. We offer a comprehensive employee benefits package, including health insurance, paid time off, paid holidays, 401K with 4% match & life insurance. Our Team Members make us who we are. They are the brightest minds bringing the boldest ideas to life every day.

We will build a reputation for reliability, integrity and honor.

The Executive Assistant will serve as the first point-of-contact for the CEO office. The Executive Assistant will provide executive support in a one-on-one working relationship. The primary responsibility of the Executive Assistant is to maximize the CEOs time and help drive tactical and strategic initiatives that promote a positive company image. The EA will support and facilitate communication between the Senior Management team. The ideal candidate will exhibit exceptional communication skills and critical thinking ability. They need to demonstrate experience in working under high pressure and dynamic situations.

• Act an extension of the CEO and liaise between employees and clients.
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics for the CEO.
• Prepare materials, including confidential and urgent correspondence, letters, fliers, forms, announcements, digital signage, and newsletters for the company.
• Assist with CEOs appointment schedule by planning and scheduling meetings (conferences, teleconferences, travel), proactively identifying meeting conflicts and rescheduling as needed.
• Research and handle special projects while prioritizing multiple assignments at any given time.
• Monitor and support implementation of CEO task list.
• Prepare and submit various monthly reports, including expense reports.
• Attend and participate in weekly and monthly meetings of Department Staff, assisting in agenda preparation and follow-up work from meetings.
• Partner with Department Managers on company-wide events and initiatives, meeting logistics, and catering arrangements.
• Maintain CEOs hard copy and electronic filing system.
• Update companys website and social media.
• Provide supplemental support to other departments as needed.
• Follow company SOPs.

• Excellent communication, editing, copy editing, and proofreading skills are required.
• Mastery of Microsoft Office programs: Outlook, Word, Excel, PowerPoint.
• Competency of Adobe Creative Cloud: Photoshop, Illustrator, Dreamweaver.
• Basic HTML and CSS.
• SAP Crystal Reporting a plus.

• 5 years of experience in an administrative support role.
• Bachelors degree.
• Experience in working independently with discretion, patience, and diplomacy.
• Experience with complex calendaring and scheduling required.
• Experience managing different social media platforms, including WordPress.
• Demonstrated ability to make good decisions, act with discretion, and maintain confidentiality.

• The employee may be asked to lift and/or move up to 10 pounds.
• Works inside in an open office environment; must be available to work 8:00 am to 5:00 pm Monday through Friday.

Qualifications