ACRES GROUP Bilingual Receptionist/Payroll Coordinator (Entry Level) -PLAINFIELD IL Salary in the United States

Overview

Bilingual (entry level) -- Receptionist/Payroll Coordinator -- Plainfield, IL

*TOP BENEFITS / PAID WEEKLY/GROWTH / FAMILY ENVIRONMENT* 

The major objective of the Bilingual Receptionist/Payroll Coordinator position is to support the facility’s  accounting functions in the following area(s): payroll data entry, accounts payable,   and to professionally answer all in-coming phone calls. The Payroll & Accounts Payable Coordinator/Receptionist will assist the Office Manager and V.P. of Finance to be sure all facility expenses are coded properly, and paid in a timely manner.  This position will work closely with Purchasing to record and process vouchers for all facility direct purchases.  The Payroll & Accounts Payable Coordinator/Receptionist will assist the Office Manager in checking in the weekly payroll and disburse weekly payroll checks.  The Payroll & Accounts Payable Coordinator/Receptionist will act as support to the sales team, production team, Purchasing Manager, Shop Manager, Facility Manager, Office Manager, and Human Resource Manager.  The Payroll & Accounts Payable Coordinator/Receptionist position will also maintain a positive image for Acres in the field and in the industry.

EXPECTED OUTCOMES

• Accurate and timely processing of payroll during all seasons.
• Consistently project positive image of Acres face-to-face and on the phone.
• Effective external and internal customer service

Responsibilities

ESSENTIAL FUNCTIONS

• Support accounting department by performing facility payroll data entry.
• Tasks include daily supervision for the preparation of time sheet recap reports for field staff/manager, review and monitor daily time sheet entry into ABRA Suite and/or MODECO for payroll processing and job cost reporting, casual labor/subcontractor payroll recap after snow storms, organizing and forwarding paperwork and miscellaneous information to the Corporate Office and or temporary agency in a timely manner.
• Snow responsibilities include recruiting snow workers, processing applicants, call list tracking, and Modeco IDs, dispatch as needed and completing snow payroll.
• Professionally answer all in-coming phone calls (per the phone answering policy), appropriately direct the calls, take accurate messages when necessary and do any necessary follow-up on a timely basis. Greet walk-ins, including Acres personnel, in a friendly and professional manner and provide them with the necessary information and/or direction. Act as the contact person for the UPS delivery person, the gasoline delivery driver, and others.
• Act as a liaison between the field staff and management including responding to miscellaneous questions/problems.
• Assign and track Modeco scanners and accessories.
• Oversee the maintenance & repair of office equipment including copiers, fax machines, etc. in conjunction with support from other office personnel.
• Submit the office and janitorial supplies order on a monthly basis or as needed with Facility VP approval.
• Assist with the maintenance and ordering of replacement toner for postage meter, copiers, printers and fax machines in conjunction with the Manager of Information Technology.
• Email HR and Production monthly updates on Safety Huddles, Tailgates, and Inspections.
• Assign Fuel Keys as needed and run fuel reports for VP of Finance on a monthly basis. (Roselle only)
• Establish and maintain a good working relationship with your manager, other staff members and the field personnel.
• Follow through on daily and weekly assignments set by your manager and other Acres personnel.

Administrative Team Overflow Support such as

• Assistance with snow command as needed (timecard entry, payout, etc.)
• Assist with office specialist duties as needed and as time allows.
• Provide any tracking that may be required by the Office Manager and other managers.

Qualifications

REQUISITE KNOWLEDGE, SKILLS, & ABILITIES

• Excellent analytical and mathematical skills.
• Proficient data entry skills and PC literate in a windows environment.
• Professional call handling and reception skills required.
• Computer proficiency in a Microsoft office environment and prior experience working with a computerized accounting system.
• Excellent administrative, organizational, and written and verbal communication skills, and attention to detail and accuracy; bilingual English/Spanish required.

PREREQUISITES

• Previous experience with spreadsheets, data entry, and word processing.
• Minimum two (2) years payroll and preferably collections experience resulting in knowledge of basic business and accounting principles and procedures.
• Minimum two (2) years experience in high volume, fast-paced, deadline oriented work environment(s).
• Must be bilingual English/Spanish