HAROLD GRINSPOON FOUNDATION Executive Assistant/Project Coordinator Salary in the United States

Executive Assistant/Project Coordinator
Harold Grinspoon Foundation, Manhattan Office

The Harold Grinspoon Foundation, a results-driven, entrepreneurial non-profit organization headquartered in Agawam, Massachusetts, is seeking an Executive Assistant/Project Coordinator for its Manhattan office. The Harold Grinspoon Foundation is a philanthropic organization deeply committed to ensuring a strong Jewish future.  PJ Library is HGF’s award-winning Jewish family engagement program that strengthens Jewish identities and serves as an outreach and family engagement vehicle for Jewish organizations.

General Description:

The Harold Grinspoon Foundation (HGF) is seeking an Executive Assistant/Project Coordinator who will serve as the Assistant to an HGF director while supporting Foundation leadership and teams with a range of projects and events.  This position will be an integral part of a fast-paced and dynamic team by assuming key administrative and logistics duties as well as jumping in to support a range of administrative activities.

Major Responsibilities

Executive Support

• Manage Director’s calendar and schedule, coordinate meetings and appointments
• Support Director with:
  • administrative details including meeting preparation, mailings and expense reports
  • domestic and international travel arrangements, logistics
  • writing and editing including letters, proposals, presentations

• Manage planning and follow-up for trips and events, supporting Director and other Foundation leadership
• Track deadlines and assignments for Director and assist in completion as needed

Project and Events Coordination

• Support Director and team with planning and staffing events and select projects
• Responsible for calendar management for Foundation-wide conferences and events.

Office Coordination

• Organize meetings, presentations, and conferences for HGF.
• Provide meeting logistical support (schedule conference space, order food, etc.)
• Prioritize and manage multiple projects, and follow through on issues in a timely manner
• Receive main office visitors and telephone calls, serving as the first point of contact for the Foundation
• Maintain such office routines as record keeping, supply ordering, meeting coordination, and more
• Generate reports and calculations using MS Office (Excel especially) and other programs.

Skills and qualifications

• Must have 2 years of experience as an Executive Assistant or related professional experience.
• Must be proactive and like supporting fast-paced staff
• Demonstrate ability to work individually and with a team
• Be extremely detail-oriented with good analytical, organizational, and written/oral communications skills
• Possess a level of excellence in Microsoft Office products, especially Excel, Outlook, PowerPoint, and Word
• Have a pleasant demeanor, tact with sensitive information and ability to work with a variety of professionals
• Thrive in a fast-paced environment and handle multiple projects simultaneously
• Have excellent time-management and organizational skills
• Knowledge of Salesforce, Donor Perfect and/or Raisers Edge preferred
• Interest in or knowledge of Jewish community preferred

For more information about the foundation and its programs, visit www.hgf.org.

Salary

Commensurate with experience

Benefits

• Health insurance
• Dental and vision insurance
• 401(k) retirement plan with employer match
• Paid sick, holiday, vacation, and personal time

 To Apply

Please email resume and cover letter to jobs@hgf.org. No phone calls, please.

The Harold Grinspoon Foundation is an equal opportunity employer. All qualified applicants are invited to apply.