OKLAHOMA CITY UNIVERSITY Administrative Assistant II Salary in the United States

Position summary: 

Provides clerical and administrative support to the director and faculty of the Petree College of Art&Sciences with the programs and operations of Math and Science. 

Duties and Responsibilities: 

• Student Services: Maintain database of student information, assist with enrollment procedures, coordinate monthly student luncheons, notify students of special events, and maintain advisee/advisor lists.
• Assist Faculty and adjuncts: Assist with copying, coordinate book orders, notify faculty of monthly faculty meetings and special events, provide support for faculty meetings (take minutes, prepare agenda and materials), prepare and process course evaluation forms, and prepare assessment data.
• General Office: Answer phone, coordinate mail pick-up, maintain filing, maintain copy room, purchase supplies for the office, maintain forms needed for academic requests, maintain office equipment, prepare general Petree College of Art&Sciences correspondence, record purchasing card entries, and assist Director with the management of the budget.
• Event Coordination
• Prepare academic schedules and request rooms for classes.
• Coordinate scheduling of classrooms 
• Coordinate the Vespers Awards Service in May in consultation with the Director.
• Coordination of Executive Board Meetings, including taking minutes, in consultation with the Director.
• Prepare adjunct and overload faculty contracts and submit payroll for adjunct and overload faculty each semester.
• Coordinate Petree College mailings.
• Hire, schedule, train, and supervise work-study students.
• Prepare letters for Bishop, Dean, and Religion Scholars.
• Maintain alumni lists, keeping contact information up to date.
• Update the Petree College of Art&Sciences website and Facebook page as needed; promoting Petree College in social media and publications.
• Assist the Director or faculty in other duties as requested