TUALITY HEALTHCARE Administrative Assistant - Peri-Operative Services | 90249 Salary in the United States

POSITION SUMMARY

Administrative Assistant for the Peri-Operative Services is responsible for the administrative support to Peri-Anesthesia, Endoscopy, Cardiac Catheterization, and Operating Room management staff. Critical functions of this position are to manage the department’s policies and procedures, Kronos timekeeping for all peri-operative departments, coordinate and schedule meetings and agendas, assist in the recruitment and onboarding functions, and provide direct administrative support to Peri-Operative leadership. This position will also function in the main OR to help with day to day operational communication and efficiencies.

JOB SPECIFICATIONS

KEY RESPONSIBILITIES – Major functions why this position exists.

Performed majority of the time -- please start with the responsibilities that are the most time consuming:

·        Functions as the departments policy administrator.  Organizes and maintains policies and procedures in the electronic policy management system.  

·        Works closely with the Quality Improvement team to provide reports for the department’s quality dashboards.

·        Provides administrative support for department meetings.

·        Serves as key day to day operational administrator to help with flow in the main OR.

·        Organizes current filing system and prepares records for storage in accordance with record management policies. 

·        Manages supplies for all office and clerical areas.

·        Assists in scheduling interviews and other recruitment activities as well as organization of on boarding for new employees into the Tuality Peri-Operative departments.

Performed occasionally but critical to successful performance of the job:

·        Serves as the backup for OR scheduling.

·        Can function as Kronos/timekeeper and assist when asked by. Processing E-TEE forms, time card reconciliation, and approvals and manages shifts in Kronos.

Decision making and budget responsibilities (e.g. impact limited to the employee, entire unit or organization-wide):

·        Decisions can impact the department, and under direct guidance of the managerial staff.

·        No budget responsibilities.

Assigned direct reports (not limited to the ones listed). If not applicable, please enter N/A:

·        N/A

JOB SPECIFICATIONS

Education:

Required

·        Education: High School diploma or equivalent (GED).

Preferred

·        College credits.

Experience:

Required

·         

Preferred

·        Two years healthcare delivery system related experience preferred.

·        Working in highly confidential settings.

Licenses, Certifications and/or Registrations:

Required

·         

Preferred

·         

Job Related Skills, Abilities and Behaviors:

Required

·        Demonstrated ethical commitment to quality assurance and confidentiality of all data and information, including HIPAA/PHI.

·        Excellent customer service, verbal/written communication and interpersonal relations skills to communicate effectively with leadership and staff.

·        Familiar with computer word processing, database and spreadsheet programs.

·        Demonstrated ability to take initiative, implement and follow through with attention to detail, with minimal supervision.

·        Creative problem-solver, solution-oriented, able to stay flexible and professional under the pressure of multiple demands.

·        Acts as a team member and supports the success of others.

·        Working knowledge of medical terminology preferred.

·        Proficient computer skills including word processing, database management, and spreadsheet development.  Familiar with email and electronic calendaring systems.  Willingness to learn other computer programs such as Kronos, EPIC, Microsoft VISIO, Adobe Acrobat Professional, Access, Datix, , , SharePoint, intermediate to advanced skill in Excel and others as identified.

·        Ability to type 65 WPM minimum, compose business-oriented documents using correct grammar and punctuation.

·        Proficiency in preparing agendas and taking meeting minutes.

·        Ability to work in a public location under pressure and with many interruptions.

·        Excellent organizational skills and ability to effectively manage multiple complex tasks and set priorities