What are the responsibilities and job description for the Office Administrator position at A Society US?
We're currently looking for an Administrator for a Design Sudio in Irvine, CA that will support operational and transactional performance under the direction by operation manager as it is listed below:
Qualifications:
- Support and tracks GDC's budget spending to implement budget controls
- Assist financial reports and report to Operation Manager and Head of GDC
- Support tracking all the project budgets together into a consolidated GDC's budget and review all funding requests
- Share information for funding requests to others in the organization
- Administers all incoming invoices, obtains management approval and processes for payment
- Support resolving any budget issues regarding open purchase orders, committed and actual funds
- Perform operational and transactional support in creating and tracking budget detail reports for GDC department budgets
- Data Entry in various system for purchase purposes such as Initiating and Requesting for Quote (RFQ) and Purchase Requisition (PR), Tracks progress and follows through until a Purchase Order (PO) is issued
- Maintain department organizational charts and assist in the development of inventory management system
Qualifications:
- 1-5 years of Accounting, Purchasing or Administrative experience preferred
- Proficient in MS suite (Word/Excel/PowerPoint)
- Basic accounting principles
- Good written and verbal communication
- Paid Time Off (Vacation, Sick & Public Holidays)
- Health Care Plan (Medical, Dental & Vision)
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