Office Manager

Description

With 90 locations throughout North America, Acuren Inspection, Inc. is the leader in Nondestructive Testing (NDT). Providing a wide range of services in many industries including: Oil and Gas, Petrochemical, Pipeline, Power Generation, Pulp and Paper, Construction, Fabrication, Automotive, and Aerospace. Inspection is our history and our focus for growth. We are a Rockwood company, the worldwide leader in NDT service and technology with over 4,000 technical professionals in Acuren, Hellier NDT Training, and  -- NDT firms run by NDT people!

Position Summary

Responsible for managing the office, payroll, accounting functions; provides customer service support; performs Human Resources activities; provide administrative support to staff and Division Manager at the location.

Responsibilities

• Coordinate the Drug Testing procedures for new hires, random or etc.
• Process weekly payroll timely and effectively.
• Providing weekly P&L report to Manager (Sales and Expenses)
• Compliance with Account Payable procedures
• Timely RAMS forecasting - Flash report
• Act as liaison to HR with regards to employee relations/policy/benefit issues
• Assist in the completion of End of Month Closing
• Track and retrieve Aged invoices for payment
• Mail receiving, distribution, shipping
• Answer and direct incoming phone calls
• Administrative support
• Generate region invoicing weekly
• Generate end of month accruals and deferrals
• Post customer payments. Post revenues by verifying and entering transactions.
• Update and maintain receivables by totally unpaid invoices.
• Research and solve payment discrepancies by obtaining and investigating information from sales, specific division, and other departments within the organization.
• Make adjustments to accounts or ledgers as applicable.
• Support controller and accounting team with various administrative functions.
• Follow filing procedures to ensure the divisions compliance
• Performs other related duties assigned by Manager.

Requirements

• Minimum 2 to 4 years of management and/or accounting experience
• Associates degree or higher in Business or related field; desired but not required
• Proficient with MS Office: Word, Excel, PowerPoint
• Ability to meet stringent deadlines
• Self-starter, enthusiastic, and cooperative attitude
• Ability to maintain focus on multiple projects
• Demonstrated experience in high volume Accounts Payable; creating, tracking and analyzing Journal Entries.
• Experience with P&L Statements and P&L Analysis with knowledge and understanding of accrual accounting.
• Excellent math skills with the ability to create and manipulate Excel spreadsheets.
• Experience in accounts receivable including invoicing and collections, interpreting contract billing language.
• Ability to self-direct in order to accomplish the work of the office.
• Strong interpersonal, communication, and team oriented skills.
• Ability to work in a fast paced office environment
• Willingness and ability to work overtime routinely.
• Strong interpersonal, communication and team oriented skills
• Highly detail oriented with exceptional planning and organization skills
• Strong problem analysis and problem resolution skills
• Highly adaptable with ability to work in a fast paced office environment

Desired Competencies

• Adaptable to changing schedules
• Interpersonal skills
• Teamwork
• Organizational Support
• Attendance & Punctuality
• Exceptional attention to detail

Physical Demands and Working Conditions

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel, reach with hands and arms, and talk or hear. The employee is frequently required to stand and walk. The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds.

Acuren Inspection, Inc. is an equal opportunity employer where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, gender, age, national origin, disability, veteran status or any other protected characteristic as established by law.