Project Accounting/Data Entry/File Management

PROJECT ACCOUNTING/DATA ENTRY/FILE MANGEMENT/OFFICE ASSISTANT

• Accounting Data Entry: Receive invoices, review budgets for accurate billings, Enter invoices in SAGE accounting software, communicate with vendors and subcontractors regarding accurate billings should there be errors. Work closely with the Accounting Manager and Project Management Team.
• Filing: Maintain all Project Files via electronic and physical form. Vendor files/subcontractors’ files/contracts, change orders, payments are to be properly filed in the proper “Job” file draw on a regular basis to maintain consistency and order.
• Closeout Docs: Assist in compiling close out documents for construction project completion. Gather and organize; warranty, submittals, owners manuals for closeout binders/electronic files. Includes communicating via email and telephone as forms of follow up on a consistent basis.
• Archiving: Completed “JOBS”. Transition physical files out of the filing cabinets, log into binder and archive to the stacks in the warehouse.
• Miscellaneous Organizing: Maintenance of project lists and files as well as other organizational tasks as necessary.
• Sage 300 Construction and Real Estate and PROCORE Construction Management Software knowledge preferred to successfully perform job duties
• Schedule - 25 hours, Monday - Friday, 9:00 a.m. - 2:00 p.m., 1 hour lunch.

SKILLS

• Direct knowledge of General Construction process, Divisions of Construction.
• Dependable, reliable, self starter, organized, ability to work independently, ability to problem solve yet seek assistance when necessary. Confident and self assured. Able to take direction.

EXPERIENCE

• Minimum 1 years working in a Construction Company Office.
• Daily collaborating with other office team members.
• Good verbal and writing skills.
• Ability to communicate in a confident, straight forward manner with respect and patience.
• Proficient knowledge of Microsoft Suite software, Sage 300 CRE, PROCORE Project Management platform preferred a plus.

Job Type: Full-time

Pay: From $20.00 per hour

Expected hours: No less than 25 per week

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• Monday to Friday

Work Location: In person