Financial Services Manager

Overview

Under the direction of the Executive Director of Accounting, Shared Services, the Financial Services Manager is responsible for providing leadership to the Financial Services team which includes Accounting Functions and Financial Management that supports the Santa Ynez Tribal Health Clinic (SYTHC) and other Accounting Operations. Responsible for supporting the Health Board and Executive Director on financial matters of the Santa Ynez Tribal Health Clinic.

Responsibilities

• Plans and coordinates all accounting operational and financial close functions for the entities, and accounting functional areas assigned, primarily focusing on Tribal Health Clinic (SYTHC) and Accounting Operations.
• Manages the accumulation and consolidation of all financial data necessary for an accurate financial reporting of standalone, and/or consolidated legal entities, funds and/or grants. 
• Implements consistent accounting policies, practices, and procedures across all programs, upholding federal, state, and local legal standards by remaining knowledgeable about existing, new, and future legislation.
• Works with the Executive Director of Accounting, Shared Services to establish long-range priorities for operations and capital expenditures. Manages the acquisition of capital assets and ensures that assets are properly recorded, amortized, and disposed of as appropriate.
• Establishes guidelines for budget and forecast preparation and prepares the annual budget in consultation with the Executive Director of Tribal Health Clinic and department directors.
• Liaisons between the clinic and federal agencies regarding funding for programs. Negotiates indirect cost rate for grants and ensures Contract Support Cost (CSC) negotiations are followed in keeping the clinic financial records.
• Coordinates activities in the accounting and billing department ensuring that standard accounting principles and Federal Authorities of Indian Health Care Improvement Act (IHCIA) are met, not limited to reimbursement authorities.
• Ensures that accurate and timely financial statements are prepared in accordance with contract agreements with granting sources. Prepares and supports annual audit, not limited to ISDEAA or in accordance with ISDEAA (P.L/-93.638).
• Responsible for interfacing with appropriate internal and external departments, agencies, and companies to ensure accuracy of financial records.
• Manages financial support services, eligibility for services, and collections provided to project activities that support the SYTHC mission.
• Manages non-exempt department employees including planning, assigning, directing work, conducting performance appraisals, addressing complaints, and resolving problems.
• Provide SYTHC Health Board with relevant financial data including monthly results and variance reporting for budgetary and financial decisions.
• Builds a work environment that promotes teamwork, cultural sensitivity, partnership, recognition, mutual respect, collaboration, performance feedback/management, and Team Member satisfaction while role modeling the company values, behaviors, and culture of One.Team.Chumash.
• Performs other duties as assigned.

Treasury

• Manages grant award funding and drawdowns.
• Maintains bank signatory lists per the approved guidelines. Initiates ACH bank payments, including for intercompany distributions and settlements, bank transfers between the different Chumash accounts, and stop payments.

Qualifications

• Bachelor’s degree in accounting or business management.
• Five years of accounting experience.
• Chartered Accountant, Certified General Account, or Certified Management Accountant designation is a plus.
• Advanced computer proficiency utilizing Microsoft applications, e-mail, Internet, and EHR systems.
• Experience working with IHS and other federal programs.
• Knowledge of Electronic Health/Dental Records systems software.
• Ability to travel through Indian Health Services trainings and conferences, as needed.
• Must apply for, receive, and maintain a Gaming License from the Tribal Gaming Agency.
• Native American hiring preference applies.
• Financial Awareness Actively seeking opportunities to optimize financial costs and investments when making decisions that have a financial implication.
• Organizational Awareness Having and using knowledge of systems, situations, procedures, and culture inside the organization to identify potential problems and opportunities, perceiving the impact and the implications of decisions on other components of the organization.
• Quality Orientation Setting high standards regarding his/her work and working environment and acting accordingly; developing quality standards, continuously evaluating performance, products, and procedures; actively seeking ways to improve quality.
• Data Gathering and Analytics Collecting, consolidating, and using relevant information; recognizing important information; tracing possible causes of problems, and searching for practical data/solutions.
• Oral Communication Shaping and expressing ideas and information in an effective manner.
• Written Communication Expressing ideas and opinions clearly in properly structured, well organized, and grammatically correct reports or documents; utilizing language and terminology that is understandable for the reader.
• Leadership Achieving results through people by successful objective setting, performance review, motivation, delegation, teambuilding, commitment gains, and empowerment.
• People Development Having the ability to assess skill strengths and weaknesses of individuals and teams in order to determine what actions are appropriate to build and/or improve the needed skills.
• Attention to Detail Taking responsibility for a thorough and detailed method of working.
• Planning and Organizing
• Setting priorities and defining actions, time, and resources needed to achieve predefined goals.
• Accountability Accepting responsibility that results in anticipation/prevention of problem areas from actions, and problem solving inside and outside the department/organization.
• Integrity Upholding generally accepted social and ethical standards in job-related activities and behaviors.

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